Para 10.8 — CAM
Original Rule Text
10.8 SHORT-TERM ADVANCES TO GOVERNMENT SERVANTS
10.8.1 (i). Under the provisions of Rule 12 of Compendium of Rules on Advances to Government Servants, the Heads of Offices are responsible for the recovery of advances granted under these rules, along with the recoverable interest, if any, and to ensure that the condition attached to each advance are fulfilled.
(ii). The Head of Office shall also maintain detailed accounts of short-term advances granted to Government servants including advances that are recoverable in less than 60 instalments, and watch the recovery of advance viz. Pay/TA on Transfer, Tour Advance and Leave Travel Concession etc. Detailed procedure to be followed for the maintenance of records relating to short term advances by heads of offices and submission of periodical returns to PAOs have been spelt out in Compendium of Rules on Advances to Government Servants and Annexure "A" thereof.
10.8.2 The procedure followed by the PAOs will be as follows-
(i). The PAO shall watch for the receipt through the monthly schedules available with the pay bills from each of his DDO;
(ii). He should check for the arithmetical accuracy, and tally the opening balance of the current month with the closing balance of the previous month in his ledger;
(iii). He should check all accretions with the relevant vouchers for payment of advance, and recoveries effected through the establishment pay bills of the month;
(iv). He shall make effective use of the Bill Passing cum Expenditure Control Register to conduct reconciliation of accounts figures with reference to departmental figures in the monthly abstracts; and (v). If any discrepancies are detected, it should be pointed out to the concerned DDO for rectification.
What This Means
Short-term advances to government servants (recoverable in less than 60 installments) such as tour advance, transfer TA, and LTC advance are the responsibility of the Head of Office to track and recover. The PAO's role is limited to monitoring through monthly schedules received with pay bills, checking arithmetical accuracy, verifying accretions against vouchers, and reconciling with departmental figures. The PAO does not maintain separate detailed records for each individual's short-term advances.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Head of Office is responsible for maintaining detailed accounts of short-term advances and watching recoveries
- 2Short-term advances include tour advance, transfer TA, LTC advance etc. (recoverable in less than 60 installments)
- 3PAO monitors through monthly schedules received with pay bills from each DDO
- 4PAO checks arithmetical accuracy, tallies opening/closing balances, and reconciles with departmental figures
- 5Discrepancies detected by PAO must be pointed out to the DDO for rectification
Practical Example
An officer receives a tour advance of Rs 30,000. The Head of Office records this in the advance register and watches for recovery from the officer's subsequent pay bills. The DDO includes this advance in the monthly schedule sent to the PAO along with the pay bills. The PAO checks that the opening balance matches last month's closing balance and verifies the advance payment against the paid voucher.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Does the PAO need to maintain individual records for each short-term advance?▼
What is the threshold between short-term and long-term advances?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.