Regulation 135 — Audit Regulations 2020
Original Rule Text
135. Meeting with officer in charge of auditable entity at the close of audit
The audit team leader/supervisory officer and the officer in charge shall discuss the audit observations at the close of audit. The officer in charge shall confirm the facts and figures included in the audit observations. Any point of disagreement may be brought out and discussed during the meeting with a view to resolve the same. The officer in charge shall also offer his observations on the audit conclusions and recommendations, if not already
Regulations on Audit and Accounts 2020 71
done in response to the audit observations. The same shall be recorded and included as response of the auditable entity to the audit observations. Where necessary and appropriate, the audit team may make recommendations for remedying systemic deficiencies and improving control. A written record of the proceedings of the meeting duly signed by both the parties shall be kept. In case a meeting cannot be held, the same shall be recorded.
What This Means
At the end of an audit, the audit team leader must hold a closing meeting with the officer in charge of the audited entity. During this meeting, both sides discuss the audit observations, confirm facts and figures, and try to resolve any disagreements. A written record of the meeting must be signed by both parties. If a meeting cannot be held for any reason, this too must be documented.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1A closing meeting is mandatory between the audit team and the officer in charge after every audit
- 2The officer in charge must confirm the facts and figures in the audit observations
- 3Points of disagreement must be discussed with the aim of resolution
- 4The audit team may recommend remedies for systemic deficiencies
- 5A signed written record of the meeting proceedings must be maintained
Practical Example
After completing a compliance audit of the District Education Office in Patna, the audit team leader from the AG (Audit) Bihar office sits down with the District Education Officer. They go through each audit observation — such as a finding about delayed scholarship disbursements — confirm the amounts involved, discuss disagreements, and both sign the meeting minutes. If the officer is away on tour, the audit team records that the meeting could not be held.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What happens if the officer in charge disagrees with audit findings during the closing meeting?▼
Is the closing meeting optional if the officer in charge is unavailable?▼
Can the audit team make recommendations during this meeting?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.