Para 4.3.27 — MSO (Audit)
Original Rule Text
4.3.27 The accounts of receipts and issues of special tools and plant contained in the Tools and Plant Received Sheet (Form 13) and Tools and Plant Indent (Form 14) forming part of the Monthly Accounts should be checked to see that all tools and plant purchased or transferred from other divisions or sub-divisions have been brought to account in Form 13 and that all issues shown in Form 14 are supported by receipts of the parties concerned. The payment details given in Form 13 should be checked with the connected vouchers or transfer entries. In the case of issues, it should be seen that Form 14 is supported by survey reports and sale accounts wherever necessary.
# Annual Certificates of Balances
What This Means
The accounts of special tools and plant must be checked through two forms: the Tools and Plant Received Sheet (Form 13) for receipts and the Tools and Plant Indent (Form 14) for issues. Audit must verify that all purchased or transferred tools are recorded in Form 13 and that all issues in Form 14 are supported by receipts from the receiving parties. Payment details should match connected vouchers, and issues must be supported by survey reports and sale accounts where required.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Form 13 (Received Sheet) records all tools and plant purchased or transferred in
- 2Form 14 (Indent) records all issues of tools and plant
- 3All issues must be supported by receipts from the receiving parties
- 4Payment details in Form 13 must match connected vouchers or transfer entries
- 5Survey reports and sale accounts must support issues where necessary
Practical Example
A division receives a concrete mixer transferred from another division and purchases a new road roller. The auditor checks Form 13 to ensure both items are recorded. When the division later issues an old, worn-out surveying instrument to another sub-division, the auditor checks Form 14 to verify that the receiving party's receipt is attached and that a survey report was prepared since the instrument was in poor condition.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is the difference between Form 13 and Form 14?▼
When are survey reports required for issues?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.