Para 4.1.2 — MSO (Audit)
Original Rule Text
4.1.2 The following are the source documents to be checked at different stages of Works Audit:
(i) Monthly accounts including schedules and schedule dockets.
(ii) Vouchers.
(iii) Cash and stock accounts.
(iv) Sanctions.
(v) Estimates of works.
(vi) Computed tenders.
(vii) Works Register.
(viii) Transfer transactions of sub-divisions and divisions.
- Stages of Works Audit
What This Means
This paragraph lists the eight categories of source documents that auditors must examine at different stages of Works Audit. These include monthly accounts and schedules, vouchers, cash and stock accounts, sanctions, work estimates, computed tenders, the Works Register, and transfer transactions. These documents form the complete paper trail that auditors follow from the initial recording of a transaction through to its final verification.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Monthly accounts with schedules and schedule dockets are the primary records
- 2Vouchers provide proof of individual payments and receipts
- 3Cash and stock accounts track money and materials
- 4Sanctions and estimates provide the authorization framework
- 5Computed tenders and the Works Register round out the audit documentation
Practical Example
An auditor begins works audit of a highway division. She starts with the monthly accounts and cross-references the schedules listing individual works. She then picks up vouchers for major contractor payments, checks them against the sanctioned estimate, verifies the computed tenders that determined contractor rates, and ensures the Works Register correctly records progressive expenditure. She also reviews stock accounts for materials like bitumen issued to the work.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Are all eight document types checked at every stage of audit?▼
What is a schedule docket?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.