Para 3.5.23 — MSO (Audit)
Original Rule Text
3.5.23 Scholarship and stipend vouchers should be test checked during local audit of departmental offices. It should be ensured that a proper system exists in these offices for maintaining a continuous record of all such payments and that acquittances have been received and filed.
What This Means
When auditing departmental offices locally, auditors must test-check scholarship and stipend payment vouchers. They need to ensure that offices maintain a proper ongoing record of all such payments and that signed receipts (acquittances) from the scholarship/stipend recipients have been obtained and kept on file.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Scholarship and stipend vouchers are test-checked during local audit of departmental offices
- 2Offices must maintain a continuous record of all scholarship and stipend payments
- 3Signed acquittances (receipts) from beneficiaries must be obtained and filed
- 4The audit verifies both the payment system and the documentation trail
- 5This applies to all types of scholarships and stipends disbursed by the department
Practical Example
During a local audit of the District Education Office, the audit team sampled 50 scholarship vouchers from the current year. They found that while payments were being made, the office had no consolidated register tracking all scholarship disbursements and acquittances for 12 students were missing. The audit team raised an observation noting the absence of a systematic record-keeping mechanism.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is an acquittance in the context of scholarships?▼
What does 'test checked' mean for scholarship vouchers?▼
Why must a continuous record be maintained?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.