Para 3.3.6 — MSO (Audit)
Original Rule Text
3.3.6 A Service Book in the form prescribed in the Service Rules is to be maintained by the Head of office for every non-gazetted government servant for whom it is prescribed under the orders of the Government concerned and kept in his custody. For this purpose, a Register of Service Books should be maintained in which every entry should be made when new Service Book is opened or transferred from another office. Every event in the government servant’s official life should be recorded in this book and the superior officer prescribed by the Government should attest each entry. Particulars of transfer to foreign service and reversion therefrom, including the fact of recovery of pension and leave salary contributions, will be recorded in the Service Books by the Pay and Accounts Officer in the case of departments having a separated accounts organisation and by the Accountant General (A&E) in other cases.
What This Means
Every non-gazetted government employee must have a Service Book maintained by the Head of Office. This book records every important event in the employee's career — appointments, promotions, transfers, leave, and more. Each entry must be attested by a superior officer. A register tracks all service books in the office. Details about foreign service (deputation) and related financial contributions are recorded by the Pay and Accounts Officer or Accountant General.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Service Book is mandatory for every non-gazetted government servant
- 2Head of Office is responsible for maintaining it and keeping it in custody
- 3A Register of Service Books must be maintained to track all books in the office
- 4Every career event must be recorded and attested by a prescribed superior officer
- 5Foreign service transfers and pension/leave salary contribution recoveries are noted by the accounts authority
Practical Example
A Lower Division Clerk is promoted to Upper Division Clerk. The Head of Office must immediately enter this promotion in the clerk's Service Book, noting the date, order number, and new pay. The office superintendent attests the entry. When the clerk later applies for pension, this record will be essential for calculating qualifying service.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What happens if a Service Book is lost?▼
Who attests entries in the Service Book?▼
What is 'foreign service' in this context?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.