Para 3.22.55 — MSO (Audit)
Original Rule Text
3.22.55 Documentation should include the following:
(i) a system overview;
(ii) user requirements specification;
(iii) program descriptions and listings;
(iv) input/output descriptions;
(v) file contents descriptions;
(vi) user manuals; and
(vii) desk instructions.
# Input Controls
What This Means
Proper system documentation should include seven key components: a system overview explaining the overall purpose and scope, a user requirements specification, program descriptions and source code listings, descriptions of all inputs and outputs, file contents descriptions detailing data structures, user manuals for end users, and desk instructions for operators who run the system day to day.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1System documentation should include a system overview describing purpose and scope
- 2User requirements specification must be documented
- 3Program descriptions and source code listings should be maintained
- 4Input/output descriptions and file contents descriptions are required
- 5User manuals and desk instructions for operators must be provided
Practical Example
A government department's stores management system has proper documentation: a system overview explains it tracks inventory across 12 regional warehouses; the user requirements document specifies what the stores section needed; program descriptions detail each module (receipts, issues, returns, reports); input descriptions cover the format for goods receipt notes; output descriptions cover stock balance reports and reorder alerts; the user manual helps store clerks navigate the system; and desk instructions tell the computer operator how to run end-of-day processing and take backups.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is the difference between user manuals and desk instructions?▼
Why are program descriptions and listings important for audit?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.