Para 3.21.18 — MSO (Audit)
Original Rule Text
3.21.18 Two aspects are important in the allocation and regulation of manpower resources. These are supply forecasting and financial constraints. In calculating the actual availability against the demand, the manpower available in the beginning of the year, losses on account of various types of wastages attributable to normal retirement, natural attrition, discharge from service, resignation, transfers and promotions, etc. and recruitment during the year are taken into account. The broad principles followed for calculating different wastage elements are as follows:
(i) Normal retirement: This depends on the government policies in force from time to time and can be estimated for the forecast period from the personnel records and by an analysis of the age profile of the employees.
(ii) Natural attrition: Wastage due to natural causes represents loss of personnel resulting from death, disability or illness. This can be computed based on past experience and the age profile and general health of the employees.
(iii) Discharge from service: This refers to loss of personnel as a result of discharge or dismissal from service. Only previous experience can provide a guideline for estimating this type of wastage.
(iv) Voluntary wastage: Another type of wastage is the loss of personnel as a result of their resigning or retiring voluntarily. The reasons, such as conditions of work, morale, job satisfaction, opportunities in the department and elsewhere, will vary widely from department to department. Here again, past experience and future trends, as far as these can be foreseen, will form the basis of determination.
(v) Transfers and promotions: These are taken into account in arriving at the overall estimate of wastage and reflect the extent to which particular occupational and hierarchy groups are lost to other occupations as a result of lateral or vertical movement in the hierarchy. By careful use of techniques like succession system analysis, transfer analysis, etc., it will be possible to predict the proportion of employees in different categories who are likely to be promoted or transferred in the future.
What This Means
When allocating manpower, two key factors matter: forecasting supply and accounting for financial constraints. Supply forecasting calculates actual staff availability by starting with staff at the beginning of the year, then subtracting losses from retirements, natural attrition (death/disability), dismissals, voluntary resignations, transfers, and promotions, and adding new recruits. The para explains how each type of workforce loss (wastage) is estimated using methods like age profile analysis, past experience data, and succession analysis.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Supply forecasting starts with current staff strength at year beginning
- 2Losses include normal retirement, natural attrition, dismissals, resignations, transfers, and promotions
- 3Normal retirement is estimated from personnel records and age profile analysis
- 4Natural attrition (death, disability) is computed from past experience and health data
- 5Voluntary wastage depends on conditions like morale, job satisfaction, and external opportunities
- 6Transfers and promotions are predicted using succession analysis techniques
Practical Example
A cadre controlling authority for the Central Secretariat Service calculates next year's manpower availability: starting with 5,000 officers, they estimate 200 retirements (from age profiles), 15 deaths/disabilities (from 5-year average), 10 dismissals (from past trends), 50 resignations (increasing trend due to private sector opportunities), and 100 promotions/transfers out. Net availability: 4,625 plus expected 150 new recruits = 4,775 against a demand of 5,200, indicating a shortfall of 425.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is the difference between natural attrition and voluntary wastage?▼
How are transfers and promotions treated as 'wastage'?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.