Para 3.21.10 — MSO (Audit)
Original Rule Text
3.21.10 Job analysis is an analytical examination of a work assignment. It is the process of collecting information about, and analysing, duties, responsibilities and the conditions of work involved in the job, its inter-relationship with other work assignments and the qualifications necessary for its performance. Based on the job analysis, a written statement is prepared outlining the specific duties, responsibilities and organisational relationship that constitute a given job and the conditions of work involved in, and the qualification necessary for, performing the job. This statement is called job description. The job specification is prepared thereafter and is primarily intended for emphasising and detailing the personal characteristics required for satisfactory performance of the job.
What This Means
Job analysis is the process of systematically examining a work assignment — collecting information about its duties, responsibilities, working conditions, relationships with other jobs, and qualifications needed. Based on this analysis, a job description is prepared as a written statement of specific duties, responsibilities, and organizational relationships. A job specification is then created separately, focusing on the personal characteristics and qualifications needed for satisfactory performance of that job.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Job analysis examines duties, responsibilities, working conditions, and inter-relationships of a position
- 2Job description is a written statement of specific duties and organizational relationships
- 3Job specification details the personal characteristics and qualifications required
- 4Job description comes first, then job specification is derived from it
- 5All three are essential tools in manpower management
Practical Example
A government department conducts job analysis of the position of Accounts Officer. The analysis reveals the duties include budget preparation, expenditure monitoring, cash management, and financial reporting. The job description documents these duties along with reporting relationships (reports to Financial Advisor, supervises 5 accountants). The job specification then states: requires a commerce graduate with 5 years of accounting experience, knowledge of GFR, and proficiency in government accounting software.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is the difference between job description and job specification?▼
Why is job analysis important for government audit?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.