Para 3.16.14 — MSO

3.16.14 While certifying the Finance Accounts, it should be examined whether:

(i) the heads of account shown in the Accounts are authorised ones and the nomenclature thereof conform to the classification contained in the List of Major and Minor Heads of Accounts;.

(ii) there are any anomalies or obvious mistakes of classification;

(iii) wide variations between the revised estimates and the actual expenditure have been properly examined to ensure that there has been no serious misclassification of expenditure;

(iv) per contra adjustments have been carried out correctly in all cases;

(v) abnormal transactions of receipts, disbursements or balances have been investigated and rectified or properly explained by foot notes.

Note: The balances under Debt, Deposit, Suspense and Remittances, etc. should be particularly reviewed in detail. While forwarding Chapter I of the Audit Report alongwith the audited copy of Finance Accounts, a report similar to that given by the Commercial Auditors on company accounts containing, inter alia, a critical appreciation and review of balances highlighting obvious omissions and commissions should be furnished to the Headquarters Office.

(vi) the opening balances agree with the closing balances shown in previous year’s accounts;

(vii) the adverse balances have been adequately explained and the action taken for liquidating these is sufficient;

(viii) the amounts shown against the minor head “Writes off from heads of account closing to balance” under the major head “8680 - Miscellaneous Government Account” are covered by sanctions issued by the Comptroller and Auditor General or the Controller General of Accounts or other accounting authorities in cases where the accounts have been departmentalised or separated from Audit or other authorities to whom the power has been delegated;

(ix) the codal provisions governing the transfer of the entire balance under “Cash Remittances between treasuries and currency chests” under the major head “8782” to ‘Remittances in transit’ under the major head “8999” and that under “8675 Reserve Bank Deposits” to “8999 - Cash Balance - Deposits with Reserve Bank” have been observed leaving no balance under the former heads;

(x) the balance under “Deposits with Reserve Bank” agrees with the balance communicated by the Bank and, if not, the difference has been properly explained;

(xi) the figures tally with those contained in the Appropriation Accounts;

(xii) the figures exhibited in the summarised statements agree with those in the detailed statements; and

(xiii) totals shown in the statements are correct;

Further, advances drawn from the Contingency Fund and their subsequent recoupment should be carefully watched so as to ensure that they are properly accounted for and there is no omission. Any discrepancies between Statements 13 and 14 should also be checked and corrected.

Appropriation Accounts