Para 3.11.15 — MSO (Audit)
Original Rule Text
3.11.15 Checks to be exercised in Central Audit are as follows:
(i) Verification of plus and minus memoranda to determine whether
(a) Personal Ledger Accounts have been opened according to statutory provisions or with the specific authority of the Accountant General (A&E);
(b) Accounts that are required to be closed at the end of financial year have been closed; and
(c) credits shown under various deposit heads of account have been correctly classified.
(ii) Vouchers furnished by the administrators of Personal Ledger Accounts along with the monthly accounts should be audited to verify that the payments have been made in conformity with the relevant rules.
(iii) Examination of minus balances, if any, in the Deposit heads of account.
(iv) Scrutiny of vouchers relating to repayments of Civil Deposits to ascertain if these have been made correctly from the concerned Deposit head of account and the officer authorising repayment is competent to do so.
(v) If the Financial or Treasury Rules of the State Government provide for maintenance of the Local Fund Accounts with reference to various individual schemes or projects, it should be verified from the plus and minus memoranda that the relevant provisions have been duly observed.
- Chapter–12 Audit of Service, Provident and Other Funds
- Audit Objectives and Scope
What This Means
Central Audit of deposits involves verifying plus and minus memoranda to confirm that Personal Ledger Accounts were opened properly, accounts that should close at year-end have been closed, and credits are correctly classified. Vouchers from Personal Ledger Account administrators are checked for payment compliance. Any minus (negative) balances in deposit heads are examined, and repayment vouchers for Civil Deposits are scrutinised to ensure repayment was from the correct head and by a competent officer.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Plus and minus memoranda are verified for proper account opening and year-end closure
- 2Credit classification under deposit heads must be correct
- 3Vouchers from PLA administrators are audited for payment rule compliance
- 4Minus balances in deposit accounts are flagged for examination
- 5Civil Deposit repayments must be from the correct head and authorised by competent officers
Practical Example
In central audit, the team examines the March plus and minus memoranda and discovers that three Personal Ledger Accounts that should have been closed at year-end are still open with significant balances. They also find a minus balance under a revenue deposit head, indicating that repayments exceeded deposits -- a clear irregularity requiring investigation.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is a plus and minus memorandum?▼
Why are minus balances in deposit heads a concern?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.