Para 9.5 — MSO (A&E)
Original Rule Text
9.5 Debits and credits arising out of inter-divisional adjustments, where permissible under Article 245 of the Account Code Volume III should be set against corresponding credits and debits respectively. Ordinarily when such transactions are paired a note of agreement should be recorded in red ink by the Accountants dealing with both the Divisions against the relevant entries in the Cash Accounts. But if the number of transactions is large, a suitable register may be prescribed, in addition to facilitate proper watch over unadjusted transfers.
What This Means
When Forest Divisions make inter-divisional adjustments (as permitted under Article 245), the AG's office must match each debit in one division against the corresponding credit in another. Normally, the accountants handling both divisions record agreement in red ink against the matched entries in the Cash Accounts. If there are too many such transactions, a separate register may be maintained to track uncleared inter-divisional transfers.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Inter-divisional adjustments must be matched — debit against corresponding credit
- 2Agreement noted in red ink by accountants dealing with both divisions
- 3Must be permitted under Article 245 of Account Code Volume III
- 4Separate register may be prescribed if transaction volume is large
- 5Uncleared transfers must be actively watched
Practical Example
The Shimla Forest Division transfers timber worth Rs. 2,00,000 to the Kullu Forest Division. Shimla records a debit and Kullu records a corresponding credit. The accountant handling both divisions in the AG's office matches these entries and writes 'Agreed' in red ink against both. When 50+ such transfers happen monthly, the AG prescribes a dedicated register to track all pending inter-divisional settlements.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is Article 245 of Account Code Volume III?▼
Why is red ink used for agreement notes?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.