Para 8.50 — MSO (A&E)
Original Rule Text
8.50 An objection should be removed as soon as the necessary vouchers or document is received. The removal of an objection should be indicated in the Objection Book by an entry of the amount adjusted in the column “Amount cleared”, for the month following the
month the accounts of which were closed; the progressive total of the adjustments being also noted at the same time in the manner prescribed for the posting of the amounts placed under objection. In the case of items for which the money column of the objections was not filled in the adjustment should be indicated merely by the initials of the accountant in the column for the month concerned. As a precaution against error, a red ink line should be drawn across the page in all the remaining columns. The reference to the order, account, voucher or other document on the authority of which the objection has been removed, should also be noted in the column provided for the purpose.
Note: Brief notes of, or references to all correspondence or other action taken towards clearance of any objection should be kept in the column “Remarks” of the Objection Book.
What This Means
An objection must be removed from the Objection Book as soon as the required voucher or document is received. The cleared amount is entered in the 'Amount cleared' column for the month following the month whose accounts were closed. A red ink line is drawn across remaining columns to prevent further entries. The reference to the clearing authority (order, voucher, or document) must be noted, and all correspondence about clearance efforts should be recorded in the Remarks column.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Remove objections promptly upon receipt of the required document
- 2Cleared amount entered in 'Amount cleared' column with progressive total
- 3Red ink line drawn across remaining columns after clearance
- 4Reference to clearing authority (order/voucher/document) must be recorded
- 5All correspondence about clearance efforts noted in Remarks column
Practical Example
A voucher for Rs. 45,000 that was missing since July is received in October. The accountant enters Rs. 45,000 in the 'Amount cleared' column for November (the month following the closure of October accounts), updates the progressive cleared total in green ink, draws a red line across remaining columns, and notes 'Cleared vide Voucher No. 234 dated 15.10.2025' in the reference column.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Why is the clearance posted in the month after the accounts are closed?▼
What is the purpose of the red ink line?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.