Para 6.23 — MSO (A&E)
Original Rule Text
6.23 Permanent Advances should be recorded in a Register in Form 10, intended to last for 4 years. The Register should be a standing list of all sanctioned permanent advances by names of Officers, a separate page or pages being set apart for the officers in each district. As personal responsibility can be enforced by the receipt of the actual incumbents, which are on the file, the names of the holders of advances need not be entered in the Register. The advances should be consecutively
numbered and the acknowledgements should be marked with corresponding numbers and filed in proper order. On receipt of the new acknowledgement, it should be numbered with Register number of the advance and filed in the place of the old acknowledgement which should be torn out of the file. A charge report containing an acknowledgement of permanent advances, should not, however, be destroyed. It should be preserved for the period prescribed by the Accountant General.
What This Means
Permanent advances (imprest money given to officers for petty day-to-day expenses) are recorded in a Register in Form 10, designed to last four years. The register lists all sanctioned permanent advances by officer names, grouped by district. Each advance is numbered, and the corresponding acknowledgement receipt is filed with the same number. When an officer hands over charge, the new incumbent's acknowledgement replaces the old one in the file, while charge reports with acknowledgements are preserved for the prescribed period.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Permanent advances are recorded in Register Form 10 (designed for 4 years)
- 2The register is organized by district with separate pages for each district's officers
- 3Each advance is consecutively numbered with matching acknowledgement receipts
- 4New acknowledgements replace old ones when officers change; old ones are removed from file
- 5Charge reports containing acknowledgements are preserved for the prescribed retention period
Practical Example
The Tehsildar of Bahraich holds a permanent advance of Rs. 5,000 for office contingencies. This is recorded as entry #47 in the AG's Form 10 register under the Bahraich district pages. When the Tehsildar transfers and a new officer takes charge, the new officer signs an acknowledgement for Rs. 5,000 which is numbered #47 and filed in place of the old one. The outgoing officer's charge report with the original acknowledgement is preserved separately.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is a permanent advance?▼
Why does the register not record the names of current holders?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.