Para 6.16 — MSO (A&E)
Original Rule Text
6.16 A record of interest bearing advances to Government Servants viz; House Building (other than House Building advances paid from Provident Funds), Motor Car etc. advances, sanctioned and paid under proper authority should be kept in form 8, which should be regulated with reference to the rules governing such advance. Other advances recoverable in not less than 60 instalments and their recoveries will be recorded in Form 9. The payments and recoveries shown in these Broadsheets should be reconciled monthly with the figures shown in the Detail Book, any discrepancies between the two sets of figures being noted on separate pages, which should be set apart at the end of the broadsheets in order that their eventual adjustment may be watched. The fact that this monthly verification has been made, should be recorded on the broadsheet itself month by month at the time it is submitted to the Gazetted Officer. In cases where State Governments have taken over the function of maintenance of accounts of loans and advances recoverable in less than 60 instalments, the procedure outlined in para 6.15 above may be followed.
What This Means
Interest-bearing advances to government servants — such as House Building Advances and Motor Car Advances — must be recorded in Form 8 and regulated by the relevant advance rules. Other advances recoverable in 60 or more instalments are recorded in Form 9. Both forms serve as broadsheets that track payments and recoveries, which must be reconciled monthly with the Detail Book figures. Discrepancies are noted at the end of the broadsheet, and a gazetted officer must verify the reconciliation monthly.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1House Building and Motor Car advances are recorded in Form 8 broadsheets
- 2Other long-term advances (60+ instalments) are recorded in Form 9 broadsheets
- 3Monthly reconciliation with Detail Book figures is mandatory
- 4Discrepancies are recorded on separate pages at the end of the broadsheet
- 5A Gazetted Officer must certify the monthly verification on the broadsheet
Practical Example
An Under Secretary is sanctioned a Motor Car Advance of Rs. 8 lakh, recoverable in 80 monthly instalments. The AG's advance section opens an entry in Form 8, recording the sanction details and the first disbursement. Each month, as Rs. 10,000 is recovered from salary, it is posted in the broadsheet. The accountant reconciles the broadsheet total with the Detail Book figure, notes a Rs. 500 discrepancy (due to a timing difference), and records it on the discrepancy page. The Section Officer certifies 'Monthly verification done' on the broadsheet.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What about advances recoverable in fewer than 60 instalments?▼
Are House Building Advances from Provident Funds tracked in the same way?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.