Para 20.49 — MSO (A&E)
Original Rule Text
20.49 A Broadsheet in Form 99 is maintained of the debits, credits, and balances under the heads "Objection Book Suspense Account" and 'Treasury Suspense". The debits and credits are posted monthly from the Objection Book and Adjustment Register, and their State totals agreed monthly with the posting in the Ledger and the Broadsheet submitted to the Branch Officer-in-charged for inspection. The opening balances are
brought forward from the past year's Broadsheet after the correct balances are worked out in it in the column for March (Suppl.) as stated in paragraph 20.39. The monthly balances in the new year's Broadsheet can then be struck and will agree with the Ledger balances month by month.
As the original entries under Suspense receipts are wholly unconnected with the original entries of charges under Suspense, there should be one Broadsheet for suspense receipts and one for payment.
All the balances shown on the Broadsheets of Advances and Suspense should, for purpose of verification and control, be resolved quarterly into the items of acual transaction, and the details of individual items should be entered in this quarterly analysis register which should be reviewed by the Branch Officer.
Note: The general accounts of suspense upon the Ledger should be broken up into as many detailed heads as are convenient for the purposes of account. One of the these heads should be "Objection Book Suspense Account" and the balance of it should be agreed with that of the Broadsheet made up as prescribed in this paragraph.
# WATCHING AND TESTING
What This Means
A Broadsheet in Form 99 is maintained to track debits, credits, and balances under 'Objection Book Suspense Account' and 'Treasury Suspense'. Monthly postings from the Objection Book and Adjustment Register are entered and reconciled with the Ledger. Separate Broadsheets are maintained for suspense receipts and suspense payments. All suspense balances must be broken down quarterly into individual transactions in an analysis register reviewed by the Branch Officer.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Broadsheet (Form 99) tracks debits, credits, and balances for suspense accounts
- 2Monthly postings are reconciled with the Ledger
- 3Separate Broadsheets for suspense receipts and suspense payments
- 4Quarterly analysis resolves balances into individual transaction details
- 5Branch Officer reviews the quarterly analysis register
- 6Opening balances come from the previous year's Broadsheet after March supplementary corrections
Practical Example
The Objection Book Section maintains a Broadsheet for 'Objection Book Suspense Account — Payments' for Patna Treasury. Each month, the debits and credits from the Objection Book are posted. In September, the quarterly analysis is prepared, breaking down the Rs 6 lakh balance into 23 individual pending items. The Branch Officer reviews each item and directs follow-up on items older than six months.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is the purpose of the Broadsheet?▼
Why are separate Broadsheets needed for receipts and payments?▼
How often must suspense balances be analyzed into individual items?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.