Para 19.7 — MSO (A&E)
Original Rule Text
19.7 The following are the general checks to be exercised on these returns.
In scrutinising the plus and minus memoranda received from the treasuries, it should be seen that:-
(i) The opening balance agrees with the closing balance of the previous month.
(ii) The addition to stock agrees with the supplies shown by the Controller of Stamps in his invoice sent to the Accountant General (A&E).
(iii) The deductions from stock agree with the credits appearing in the Treasury accounts under the head “8658-Suspense Accounts-Suspense Account (Civil)-Account with Posts” or otherwise supported by proper acknowledgment. In the case of transfer of stamps from one treasury to another the corresponding receipt entries; the plus and minus memoranda of the receiving treasury should be verified, and
(iv) The closing balance has been correctly struck. The discrepancies, if any, noticed should be got settled by correspondence with the treasuries concerned.
Note:- The above procedure may be followed mutatis mutandis in the
check of plus and minus memoranda of other transaction also.
Authorisation of arrear claims
What This Means
When scrutinizing Plus and Minus Memoranda of postal stamps received from treasuries, four key checks must be performed: verify the opening balance matches the previous month's closing balance, confirm additions match the Controller of Stamps' invoices, verify deductions match credits in treasury accounts or proper acknowledgments, and ensure the closing balance is correctly calculated. Any discrepancies must be resolved by correspondence with the treasuries.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Opening balance must agree with previous month's closing balance
- 2Additions to stock must match Controller of Stamps' invoices
- 3Deductions must agree with credits under the relevant suspense head or be supported by acknowledgment
- 4Inter-treasury stamp transfers require verification at the receiving treasury
- 5Closing balance must be correctly computed; discrepancies settled by correspondence
Practical Example
While reviewing the March Plus and Minus Memorandum from the Lucknow Treasury, the accountant notices that the opening balance of postal stamps is Rs. 2 lakh less than February's closing balance. She raises the discrepancy with the Treasury Officer and discovers an unrecorded transfer of stamps from another treasury that was not reflected in the memorandum.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What should be done if there is a discrepancy in the Plus and Minus Memoranda?▼
Does this procedure apply only to postal stamps?▼
How are inter-treasury stamp transfers verified?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.