Para 16.14 — MSO (A&E)
Original Rule Text
16.14 The register should be reviewed and submitted to the Branch Officer once in every quarter and reminders issued where submission of utilisation certificates from the sanctioning authorities etc. or certificates from Inspecting Officers have been delayed.
In addition, an annual report should be sent to the Finance Department of the Government indicating the amounts of grant-in-aid in respect of which utilisation certificates are due for submission to the Accountant General by the end of March of the previous financial year and have not been received by the end of June, if the Government have prescribed time limits for the submission of utilisation certificates to the Accountant General. If no time limit for submission of utilisation certificates has been prescribed by Government the annual report should indicate the amounts of grant-in-aid in respect of which the period of utilisation prescribed by Government has expired by the end of
March of the previous financial year and the utilisation certificate has not been received by the end of June. This report should indicate the number and date of sanction to the grant-in-aid payment, administrative Ministry/Department which sanctioned the grant-in-aid, name of the grantee institution, amount of grant-in-aid paid, date of payment, time limit prescribed for utilisation, time limit prescribed for submitting, the utilisation certificates, if any, authority from which the utilisation certificates is to be received and the details of correspondence exchanged with the said authority. Copies of these reports may be sent to the sanctioning authorities as well, for necessary action. This report should be sent in August of each year.
- CHAPTER 17
- CERTIFICATION OF PLAN EXPENDITURE
- INTRODUCTORY
What This Means
The Grant-in-Aid Register must be reviewed and submitted to the Branch Officer every quarter. Reminders are issued whenever utilisation certificates or inspection certificates are overdue. An annual report is sent to the Finance Department by August each year, listing all grants where utilisation certificates are still pending from the previous financial year. This report includes full details: sanction number, Ministry, grantee name, amount, payment date, utilisation time limit, and correspondence history. Copies go to the sanctioning authorities for action.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Quarterly review of the Grant-in-Aid Register by the Branch Officer
- 2Reminders issued for delayed utilisation certificates and inspection certificates
- 3Annual report to Finance Department by August listing all pending UCs from the previous year
- 4Report includes: sanction details, Ministry, grantee, amount, dates, time limits, correspondence
- 5Copies of the annual report sent to sanctioning authorities for follow-up action
Practical Example
During the July quarterly review, the Branch Officer notices that utilisation certificates for 15 grants totalling Rs. 3 crore from the previous financial year are still pending. Reminders are sent to the respective sanctioning authorities. In August, the AG's office compiles an annual report to the Finance Department listing these 15 grants with complete details, enabling the Finance Department to take up the matter with the defaulting Ministries.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is the deadline for the annual pending UC report?▼
Why are copies sent to sanctioning authorities?▼
What if no time limit for UC submission was prescribed?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.