Para 15.18 — MSO (A&E)
Original Rule Text
15.18 The Bank will send the paid cheques daily to the Accountant General (A&E) together with separate schedules for the Central and State payments showing the number and the amount of each cheque; and the whole amount of each schedule will be shown in the relevant daily Bank Sheet (Central or State) as a single item “Pre-check Cheques paid”.
Note: No member of the Pre-check Pay Department should ordinarily be permitted to have any access to the paid cheques and the schedules received from the Bank.
What This Means
The bank sends all paid (encashed) pre-check cheques back to the AG's office daily, along with separate schedules for Central and State payments. Each schedule shows the cheque number and amount. The total of each schedule appears as a single line item 'Pre-check Cheques paid' in the relevant daily Bank Sheet. Crucially, no staff member from the Pre-check Pay Department should have access to these returned cheques and schedules, maintaining segregation of duties.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Bank returns paid cheques daily with separate Central and State schedules
- 2Schedules list each cheque number and amount
- 3Total of each schedule appears as one item in the daily Bank Sheet
- 4Pre-check Pay Department staff must NOT have access to returned cheques
- 5This segregation prevents potential fraud
Practical Example
The RBI branch handling the AG's account sends back 45 paid cheques at end of day with two schedules — 30 Central cheques totalling Rs. 6,50,000 and 15 State cheques totalling Rs. 2,10,000. The Book Department enters these as single-line items in the respective Central and State daily Bank Sheets. The paid cheques are kept away from the Pre-check section that originally processed them.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Why are Pre-check Department staff barred from accessing paid cheques?▼
Why are Central and State schedules kept separate?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.