Para 15.17 — MSO

15.17 The entries in the Register of Cheques Delivered and the Cash Payment Register (Form 84 and 85) should be summed as each column is filled up. A final total, expressed in words and figures, should be made at end of the day and the vouchers, with separate memoranda in Form 4 of the Account Code, volume-IV for Central and State payments, showing the aggregate amount of the payments, in words and figures, should be forwarded to the Section which has to prepare the Debt Head Classified Abstract of Precheck Pay Department, the cheque and cash memoranda and vouchers being kept distinct in accordance to provisions in Chapter 3 of Account Code Vol. IV. ordinarily, a single memorandum for each class prepared at the close of the daily payments will be sufficient; but on days when the payments are numerous, it is convenient to make up the totals and forward the vouchers two or three times during the day, and when more than one memorandum is thus prepared, the aggregate amount piad from the commencement of business must be shown in each, in words and figures. (See also Article 36 of the Account Code, Volume-IV).

Note 1: The amount of the cheques issued in replenishment of the fixed FINAL POST CHECK imprest must be excluded from the aggregates reported in these slips.

Note 2:The Branch Officer-in-charge need not of course, count the vouchers himself before signing the slips nor it is absolutely necessary for him to await the return of one such slip sent on previous day before forwarding the slip along with the book of voucher for the day.