Para 13.8 — MSO (A&E)
Original Rule Text
13.8 One or more volumes of the Entitlement Register should be set apart for the Government servants of each department one set of volumes being maintained for Government servants of the Medical department, one for those of the Education department, and so on. As an exception to this rule, it will be convenient to bring together in separate volumes the names of all members of a service, such as the Indian Administrative Service, the members of which are liable to frequent transfers from one department to another.
Note: In the case of small departments containing a few gazetted Government Servants (say not more than 10 in each department) a single Register may be maintained to record the names of Government Servants of all such departments, a suitable number of blank pages being left between each initial leter and department for the record of future entries.
In some cases, as for instance when a local Fund post paid for fixed allowances is held as a collateral charge by a gazetted Government Servant, it may be convenient to have the posts, and not the names of the Government Servants as the heads of the Register. The names of successive incumbents with dates may be entered in the space for orders.
What This Means
The Entitlements Register volumes should be organized by department — one set for Medical department officers, another for Education department officers, and so on. Members of All-India Services (like IAS) who transfer frequently between departments should be grouped together in separate volumes regardless of department. For small departments with fewer than 10 gazetted officers, a single combined register is acceptable. In some cases, posts rather than officer names may serve as register headings.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Separate register volumes should be maintained for each department
- 2All-India Service officers are grouped in separate volumes due to frequent inter-department transfers
- 3Small departments (10 or fewer gazetted officers) can share a single combined register
- 4Blank pages should be left between initial letters and departments for future entries
- 5For local fund posts held as collateral charge, the post name (not officer name) may head the register
Practical Example
The AG's office maintains separate Entitlements Register volumes for Health, Education, and Revenue departments. However, all 15 IAS officers in the State are grouped in one dedicated volume since they frequently rotate between departments. The three gazetted officers in the small Tourism Department are included in a combined register with officers from other small departments.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Why are IAS officers kept in separate volumes?▼
When would a post rather than an officer's name head a register entry?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.