Para 13.65 — MSO

13.65 The following instructions cover the more important points requiring the special attention of Accountants. (1) See that the payees are legally entitled to the pay claimed. (2) See that, except in cases of first appointment, every first payment to an individual, whether on account of pay and allowances or as leave salary, is supported by a lastpay or leave salary certificate, as the case may be .

and when he returns from leave. (8)

Note: all advances and excess or unauthorised payment in the Entitlement Register in the space set apart for objections, issuing retrenchment slips where necessary. (9)

Note any recoveries in the Entitlement Register. 13.66 On receipt of a Gazette with the notifications regarding gazetted Government servants ticked off, the Accountant will:- (1) note all the necessary details in the Entitlement Registers, and History of Services and also in the Scale Register if they belong to All India Services; (2) issue the Pay Slip for alterations in pay and allowances, where necessary, filling in at the same time the money columns in the register when necessary; (3) when leave has been sanctioned compare the amount of leave sanctioned with that shown in the office copy of the leave report, and prepare the prescribed letters where necessary; (4) In the case of transfer, see that the report is received of making over as well as of receiving charge, note in the proper place in Entitlement Register, and check joining time; (5) In the case of a gazetted Government servant transferred from another State, call for a statement

(3) See that a health certificate is given (see also note below paragraph 13.24). (4) Record the payments in the appropriate cages in the Entitlements Register. (5) When the amount of bill is the same as that of the last month only enter date of payment or month of adjustment in the case of bills received with Pay and Accounts Officer Accounts or Settlement Accounts if any further payment be made, enter the amount and the new date also and place a guide letter over it, linking it with the explanatory note and the number and date of the order. (6) When the amount of a bill differs from that of the last month, enter the amount as well as the date, being the gross amount paid, including fund deductions, income tax recoveries of overpayments. (7) In the case of a gazetted Government servant on leave –

(a) see that leave has been granted;

(b) see that it has not been exceeded;

(c) see that the leave salary claimed is covered by rules applicable to the case;

(d) see that the leave account is posted both when the Government servant applies for of his emoluments, and submit it with the Entitlement register, the History of Services/Service Card and the Pay slip to the Gazetted officer for approval

Files of Correspondence