Para 13.24 — Before a gazetted officer newly appointed to gover

13.24 The following documents are necessary for the issue of pay slips of Gazetted Officers on first appointment in Government service:-

(i) Formal orders of appointment;

(ii) Orders regarding creation of continuance of a temporary post or an intimation giving full particulars of the post, if already sanctioned to which appointed;

(iii) Certificate of assumption of charge (indicating forenoon/afternoon of the day); and

(iv) Medical certificate of physical fitness when required under the rules of the State Government.

Note :- No person may be appointed in India to a post in Government service without the

pay, the one commencing from the date of taking charge and the other from the date of reversion. If however, the exact dates are known, they should be entered in the Pay Slip.

Note 3 – In the case of redesignation of a gazetted post while both gazette notification and intimation to the Accounts Officer concerned are necessary, if in endorsing a copy of the notification to the Accounts Officer it has been made clear that the redesignation does not involve any change in duties or classification or scale of pay, the Accounts Officer will instruct the Treasury and other Disbursing Officers suitably without requiring a charge report and issuing a fresh pay slip.

production of a medical certificate of health in such form and signed by such medical or other officers as may be prescribed by Government. When the service rules require the production of a medical certificate on appointment of a person to a post in Government service, Office of the Accountant General (A& E) must verify that a certificate in the prescribed form is attached to the first pay bill of the person concerned drawn after such appointment. The State Government may, however, dispense with the production of the certificate in individual cases and may also by general order exempt any specified class of Government servants from the operation of this rule. 13.25 In the following types of cases apart from orders of appointment, sanction to the post and charge certificates, the following additional documents are required for issue of pay-slip -

(a) On promotion from a nongazetted post

(i) L.P.C. from the last disbursing officer; and

(ii) Service book duly completed upto the date of promotion to the gazetted post.

(b) On transfer from another Entitlement Circle

(i) Transfer documents from the previous Accounts Officer viz., the L.P.C (duly countersigned by him), Statement of Service (see paragraph below); and

(ii) Orders containing the terms of appointment on deputation from a State or from a service. 13.26 In the case of transfers within the same Entitlement Circle, the fresh pay slip is issued on the basis of orders of appointments, sanction relating to the post to which transferred and the charge certificates of making over and taking over. The L.P.C. is issued by the former Treasury Officer to the next Treasury Officer and not to the AG, A&E Office. 13.27 It has to be seen at the time of issuing the Pay Slip to an individual in a case of fresh appointment or promotion or transfer that there is sanctioned post or vacancy against which the appointment, promotion or transfer has been made. 13.28 In case in which standing pay slips (indicating the time scale and date of increment) have been issued and increments fall due in a month, money columns should be opened and got attested by the Branch Officer before the 15th of the month. In case other than those where standing pay slips have been issued fresh pay slips for periodical increments due in a month should be issued before the 15th of the month. 13.29 The pay slip should include a nil money column-

(a) from the date following the date upto which the post has been sanctioned (in the case of an officer holding a temporary post), or

(b) the date following the date upto which he has been appointed to the post or after which he is to

retire due to superannuation etc., or

(c) date following the date of death, resignation transfer etc. A nil money column corresponding to that shown in the pay slip should be opened in the Entitlements Register (in pencil and without attestation by Branch Officer if it is tentative e.g. in the case of an officer holding a temporary post likely to be extended further). As an additional precaution, the word “Stop” should be written in pencil in the payment cage of the month in which the payment is to stop. 13.30 The last payment of pay or allowances should not be made in respect of a gazetted officer finally quitting service of the Government by retirement, resignation, dismissal, death or otherwise or placed under suspension until the disbursing officer has satisfied himself by reference to the Accountant General (A&E) the departmental authorities and his own records, that no demands are outstanding against the officer.

Note 2.-Besides the ordinary last pay certificate, Military Officers in Civil employ, when about to retire from active service, are required by the Defence Department to produce a no demand certificate from the Civil Accountant

Note 1.-In the case of a Contract Officer or an officer purely in temporary employment, proceeding on foreign service in or out of India, final dues should also be similarly paid only after ascertaining that no demands are outstanding against them.

General (A&E) under whose, jurisdiction they are. Compensatory Allowances and Honoraria 13.31 House rent and other compensatory allowances authorised through the Pay Slips etc. should be determined with reference to rules and orders relating to such allowances and the requisite certificates regarding the fulfilment of the conditions attaching to the allowances should be indicated in the authority so that payment may be made only on the officer furnishing the requisite certificates. 13.32 For the grant of any compensatory allowances, fees or honoraria to Government Servants the following general conditions should be satisfied-

(i) Unless in any case it be otherwise distinctly provided, the whole time of a Government Servant is at the disposal of the Government which pays him, and he may be employed in any manner required by proper authority, without claim for additional remuneration, whether the services required of him are such as would ordinarily be remunerated from the Consolidated Fund of a State or from a Local Fund.

(ii) The authority granting or permitting a Government Servant to receive any honorarium or fee is required to pay due

Cost of Medical Treatment

# Leave Salary

regard to the principle enunciated in

(i) above and also to record reasons justifying the grant of the extra remuneration to the Government Servant concerned.

(iii) The amount of a compensatory allowance is to be so regulated that the allowance is not on the whole a source of profit to the recipient.

What This Means

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

• 1Four documents required for first pay slip: appointment orders, post sanction, charge certificate, and medical fitness certificate
• 2Charge certificate must specify whether the officer assumed charge in the forenoon or afternoon
• 3No appointment without medical fitness certificate unless Government grants specific exemption
• 4Redesignation of a post without change in duties or pay does not require a fresh charge report or new pay slip

Practical Example

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.