Para 13.24 — MSO (A&E)

13.24 The following documents are necessary for the issue of pay slips of Gazetted Officers on first appointment in Government service:-

(i) Formal orders of appointment;

(ii) Orders regarding creation of continuance of a temporary post or an intimation giving full particulars of the post, if already sanctioned to which appointed;

(iii) Certificate of assumption of charge (indicating forenoon/afternoon of the day); and

(iv) Medical certificate of physical fitness when required under the rules of the State Government.

Note :- No person may be appointed in India to a post in Government service without the

pay, the one commencing from the date of taking charge and the other from the date of reversion. If however, the exact dates are known, they should be entered in the Pay Slip.

Note 3 – In the case of redesignation of a gazetted post while both gazette notification and intimation to the Accounts Officer concerned are necessary, if in endorsing a copy of the notification to the Accounts Officer it has been made clear that the redesignation does not involve any change in duties or classification or scale of pay, the Accounts Officer will instruct the Treasury and other Disbursing Officers suitably without requiring a charge report and issuing a fresh pay slip.

production of a medical certificate of health in such form and signed by such medical or other officers as may be prescribed by Government. When the service rules require the production of a medical certificate on appointment of a person to a post in Government service, Office of the Accountant General (A& E) must verify that a certificate in the prescribed form is attached to the first pay bill of the person concerned drawn after such appointment. The State Government may, however, dispense with the production of the certificate in individual cases and may also by general order exempt any specified class of Government servants from the operation of this rule. 13.25 In the following types of cases apart from orders of appointment, sanction to the post and charge certificates, the following additional documents are required for issue of pay-slip -

(a) On promotion from a nongazetted post

(i) L.P.C. from the last disbursing officer; and

(ii) Service book duly completed upto the date of promotion to the gazetted post.

(b) On transfer from another Entitlement Circle

What This Means

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

• 1Four documents required for first pay slip: appointment orders, post sanction, charge certificate, and medical fitness certificate
• 2Charge certificate must specify whether the officer assumed charge in the forenoon or afternoon
• 3No appointment without medical fitness certificate unless Government grants specific exemption
• 4Redesignation of a post without change in duties or pay does not require a fresh charge report or new pay slip

Practical Example

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.