Para 12.65 — MSO (A&E)
Original Rule Text
12.65 Prompt and effective steps should be taken to control and minimise the accretion of unposted items. For this purpose reference should be made to each Drawing and Disbursing Officer every month in a standard form in respect of credits/debits which could not be posted. The Branch Officer should also ensure that the action prescribed above had been taken before finalising the register of unposted items/master cards. The Accountant shall pursue these references to clear the unposted items on the basis of the replies received.
A report on the unposted items should be sent to Headquarters on 30th September, 31st December and 31st March in the Form 57.
# COMPILATION OF ACCOUNTS ON COLLATERAL EVIDENCE BASIS
What This Means
Unposted items — transactions that could not be posted to individual subscriber accounts due to insufficient information — must be aggressively controlled and minimized. The AG office must write to each Drawing and Disbursing Officer every month in a standard form about credits or debits that could not be posted. The Branch Officer must verify that these references have been sent before finalizing registers and Master Cards. A quarterly report on unposted items must be sent to headquarters on September 30, December 31, and March 31 using Form 57.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Monthly references to DDOs about unposted items are mandatory
- 2Branch Officer must verify references were sent before finalizing registers/Master Cards
- 3Accountant must follow up on DDO replies to clear unposted items
- 4Quarterly report to headquarters in Form 57 (due 30 Sep, 31 Dec, 31 Mar)
- 5Goal is to minimize and promptly resolve unposted items
Practical Example
In August, the AG office has 28 unposted GPF credits — subscriptions that could not be posted because the fund schedule quoted wrong account numbers. The Accountant sends standard-form letters to 12 DDOs requesting correct account numbers. The Branch Officer checks that all 12 letters were dispatched before signing off on the August Master Card. By September 30, 18 items have been cleared based on DDO replies, and the remaining 10 are reported to headquarters in Form 57.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is the difference between unposted items and missing credits?▼
Why must the Branch Officer verify that references have been sent?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.