Para 12.59 — MSO (A&E)
Original Rule Text
12.59 A Broadsheet in Form 50 should be maintained separately for each ledger. Each Broadsheet should be posted direct form the accounts in the ledger and the monthly totals calculated therein verified with those in the District or Departmental Abstract. Discrepancies between the District or Departmental Abstract and the Broadsheet should be recorded in an
Explanation Sheet of Differences in form 52 and the adjustment of differences watched through that Sheet. An Abstract (page) of difference, Form 53 should also be maintained to watch the monthly progress of adjustment of differences.
- ANNUAL CLOSING
What This Means
For hand-posted accounts, a Broadsheet (Form 50) is maintained for each ledger. It is posted directly from the ledger accounts (not from schedules), and its monthly totals are verified against the District or Departmental Abstract. Any discrepancies between the Abstract and the Broadsheet must be recorded in an Explanation Sheet of Differences (Form 52) and tracked until resolved. An Abstract of Differences (Form 53) monitors monthly progress in clearing these differences.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1One Broadsheet (Form 50) per ledger, posted directly from individual accounts
- 2Monthly totals must be verified against District/Departmental Abstract
- 3Discrepancies are recorded in Form 52 (Explanation Sheet of Differences)
- 4Form 53 (Abstract of Differences) tracks monthly progress in resolving discrepancies
- 5All differences must be actively pursued until fully adjusted
Practical Example
The Broadsheet for the Agriculture Department's GPF ledger shows total October subscriptions of Rs. 12,45,000. The Departmental Abstract shows Rs. 12,48,000 — a difference of Rs. 3,000. The Accountant records this in the Explanation Sheet (Form 52), noting it may be due to a late schedule from Meerut district. In November, the late schedule arrives and the difference is cleared. The Abstract of Differences (Form 53) shows: October opening difference Rs. 0, addition Rs. 3,000, cleared in November Rs. 3,000, closing difference Rs. 0.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Why is the Broadsheet posted from the ledger rather than from schedules?▼
What purpose does the Abstract of Differences (Form 53) serve?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.