Para 12.55 — MSO

12.55 As soon as the accounts for the month of March have been posted and proved in respect of a department, and before the interest for the year is calculated and adjusted in the subscriber's accounts, all the cards of that department should be brought together irrespective of the district of operation and arranged in serial order of account numbers. The cards should then be checked with the Index Register to ensure, on the one hand, that the Index Registers are upto date and on the other, that no cards are missing. Advantage should be taken of this census to pick out cards that do not bear token of having been reviewed during the year.

Side by side with the calculation of interest the Machinist should prepare the Annual Account Statements and a Balance Compilation in Form 40 from the completed cards. The Annual Account Statement and the Balance Compilation are prepared simultaneously on the machine. The former are fed into the machine from the back. When all the Accounts of a department have been posted, vertical totals should be entered into the Balance Compilation Sheet. The total of the credits and debits should then be agreed with the credits and debits as worked out from the monthly Audit Sheets. The opening balance should agree with the closing balance of the last year and the closing balance should be proved by adding total credits to the opening balance and substracting total therefrom.