Para 12.53 — MSO (A&E)
Original Rule Text
12.53 The postings in the cards pertaining to each department should be made district by district in the following order:-
(1) Cards common to the month under posting and the previous month; and (2) Cards added to the district pad through the Green Tracing Slips.
Thereafter, the "Settlement Account Pads" and "Transfer Pads" should be posted in the same way as district pads.
- PROVING OF ACCOUNTS
What This Means
When posting ledger cards for each department, the Machinist must follow a specific order: first, post cards that were present in both the current and previous month's district pad, then post cards that were newly added through Green Tracing Slips. After all district pads are posted, the Settlement Account Pads and Transfer Pads are posted in the same manner as district pads.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Posting is done department by department, district by district
- 2Within each district: existing (carried-forward) cards are posted first
- 3Cards added via Green Tracing Slips are posted second
- 4Settlement Account Pads and Transfer Pads are posted last, same method as district pads
Practical Example
The Machinist is posting the Forest Department's accounts. For Nagpur district, he first posts the 180 cards that were in the pad last month and this month. Then he posts 5 cards that were newly added via Green Tracing Slips (transferred subscribers). After completing all districts, he moves to the Settlement Account Pad (8 cards involving PAO transactions) and the Transfer Pad (12 cards of temporarily transferred employees), posting them in the same systematic manner.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Why must existing cards be posted before newly added cards?▼
Why are Settlement Account and Transfer Pads posted after all district pads?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.