Para 12.51 — MSO (A&E)
Original Rule Text
12.51 As soon as the Pink Transfer Lists pertaining to the transactions appearing in the accounts of a department in a district have been prepared, they should be sorted out according to the subscriber's parent department to which the transactions have to be transferred. When similar lists have been prepared in respect of that department's transactions at all the other treasuries in the State, the lists pertaining to each department of destination (to which the slips have to be transferred) should be sorted out and brought together. The totals of the lists should then be transcribed on a machine into a table in Form 45 in duplicate and one copy of the table should be handed over to the tracer. Form such tables pertaining to all the Departments, a Statement showing the Credit and Debit transferred to the parent Department (Form No. 46) should be prepared.
The Pink Transfer List should be treated as a schedule of a district of the parent department and the Cards in the Transfer pad should be arranged to correspond with the order of the entries in the Pink Transfer List.
The entries in Form No. 43 should be checked by the Section Officer with reference to those in form No. 45. Unposted items as encircled in the schedules should be checked with reference to the entries in Form 43 by the Machine Supervisor.
The Cards found surplus in the Transfer pad should be transferred to the pad of Discontinued Subscribers, a note being kept in the Suspense List. The cards that
are freshly added to this pad should be so added through the Green Tracing Slips.
What This Means
Pink Transfer Lists (Form 43) recording transactions of subscribers temporarily transferred from other departments are sorted by the subscriber's parent department. Once all districts' Pink Transfer Lists for a department are collected, their totals are compiled into a table (Form 45) in duplicate. One copy goes to the tracer. From all such tables, a consolidated Statement of Credits and Debits Transferred (Form 46) is prepared. The Pink Transfer Lists then serve as district schedules for the parent department. Surplus cards in the Transfer pad are moved to Discontinued Subscribers, and any new additions to the Transfer pad must go through Green Tracing Slips.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Pink Transfer Lists are sorted by subscriber's parent department after preparation
- 2Totals from all districts' Pink Transfer Lists are compiled into Form 45 (in duplicate)
- 3Form 46 consolidates all transfers across departments
- 4Pink Transfer Lists serve as schedules of the parent department for posting
- 5Surplus Transfer pad cards move to Discontinued Subscribers pad via Suspense List
- 6Section Officer checks Form 43 against Form 45; Machine Supervisor verifies unposted items
Practical Example
Subscriber No. 4567 from the Education Department is temporarily posted to the Revenue Department in Lucknow. His GPF subscription in Lucknow's Revenue accounts is recorded on a Pink Transfer List. After all districts are processed, the Education Department receives a compiled Form 45 showing Rs. 15,000 in total transfers. This amount is posted to the Education Department's records, and the subscriber's card in the Transfer pad is used for posting against the Pink Transfer List.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Why are Pink Transfer Lists treated as district schedules for the parent department?▼
What verification checks are performed on Pink Transfer Lists?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.