Para 12.37 — MSO (A&E)
Original Rule Text
12.37 With all the covering schedules (supported by the fund schedules) relating to a department have been received in the Fund Section, they should be arranged in the alphabetical order of the districts in the State or in the order in which these appear in the Departmental classified Abstracts. The Record Clerk should then collect together from the cabinet all the relevant ledger cards including those in respect of which recoveries have been made in cash and arrange them in the order of subscribers in the fund schedules and pin together the vouchers of withdrawals to the ledger cards concerned. If he comes across a case where the ledger card of a subscriber exists in the bundle of another department he should simply encircle the entry in the fund schedule concerned. If the Record Clerk should have omitted to do so and the card is found to be wanting by the Machinist in the course of posting the ledger cards, vide paragraph 12.39, he should encircle the amount in the schedule and write against it "Unposted".
What This Means
Once all covering schedules for a department are received, the Record Clerk arranges them alphabetically by district and collects the corresponding ledger cards from the cabinet in the order of subscribers in the fund schedules. Withdrawal vouchers are pinned to the relevant ledger cards. If a subscriber's card is found in another department's bundle, the entry is encircled in the fund schedule. If the card is missing during posting, the Machinist marks the entry as 'Unposted' for later follow-up.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Covering schedules arranged alphabetically by district or in Departmental Abstract order
- 2Record Clerk collects matching ledger cards from the cabinet
- 3Cards arranged in the same order as fund schedule entries
- 4Withdrawal vouchers pinned to corresponding ledger cards
- 5Entries for cards in other departments' bundles are encircled
- 6Missing cards during posting are marked 'Unposted' for follow-up
Practical Example
The Record Clerk is processing the Police Department's January PF schedules. He arranges districts A-Z, then pulls ledger cards for each subscriber listed. For subscriber Police-3045, whose card is currently in the Education Department bundle (due to a recent transfer), he encircles the entry in the fund schedule. Later, the Machinist encounters another missing card for Police-2890 and writes 'Unposted' next to the amount, flagging it for the supervisor.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What does 'encircling' an entry in the fund schedule mean?▼
What happens to 'Unposted' entries?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.