Para 12.35 — MSO (A&E)
Original Rule Text
12.35 The following are the sources from which the Funds Accounts are posted:-
(i) Covering Schedules (one for each district) in the following form supported by the corresponding funds schedules:-
<table><tr><td>____________________________ No. of Vouchers Amount recovered ____________________________ ____________________________ Total ____________________________</td></tr></table>
Total verified with the Departmental Abstract and all fund schedules are attached:-
*Add total of cash. Recoveries…………………… Grand total……………………
NOTE:-The amounts of cash recoveries are added by the Examiner Fund Section after the consolidated compilation mentioned in paragraph 12.36 has been made and before the covering schedules are made over to the machinist for posting.
(ii) Schedules of cash recoveries by districts either supported by fund schedules or themselves containing all the necessary information in respect of the subscribers concerned.
(iii) Schedules, supported by vouchers, of withdrawals received from treasuries.
(iv) Separate covering statements in respect of credit and debit items in PAO Accounts or Settlement Accounts supported by fund Schedules and vouchers of withdrawals, respectively.
(v) Statements similar to those in items
(iv) in respect of fund transactions appearing in the Transfer Ledger Abstracts maintained by Accountants other than the Departmental Accountants.
ACCOUNTANT.
Examiner, Fund Section
The documents mentioned at item
(i) should be passed on by the departmental Accountants to the Fund Section after the entries in the Fund schedule have been compared with the deductions made from the pay bills and the certificate of agreement has been recorded on each schedule. An additional certificate "Pay for 31st March also checked with the bills”, should be recorded on the schedules attached to pay bills for March and attestted by the Section Officer. The documents mentioned at items
(ii) to
(v) should be passed on by the Accountants concerned to that section with a similar certificate of agreement with the Cash Accounts, List of Payments, etc., as the case may be. The Fund Section should see that all the necessary information required for accounting purposes is furnished in the fund schedules.
What This Means
PF accounts are posted from five sources: (1) covering schedules with fund schedules from departmental accountants (verified against pay bill deductions), (2) cash recovery schedules from districts, (3) withdrawal voucher schedules from treasuries, (4) credit/debit items from PAO/Settlement Accounts, and (5) similar items from Transfer Ledger Abstracts. The March pay bills require an additional certificate that the pay for March 31st has been checked. The Fund Section must ensure all required information is furnished in the fund schedules for proper accounting.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Five sources feed PF account postings: departmental schedules, cash recoveries, withdrawal vouchers, PAO/Settlement accounts, Transfer Ledger Abstracts
- 2Departmental accountants verify fund schedule entries against pay bill deductions before passing to Fund Section
- 3March schedules need additional certificate: 'Pay for 31st March also checked with the bills'
- 4Fund Section must verify all required accounting information is present
- 5A consolidated compilation of debits is also prepared in the Fund Section
Practical Example
The departmental accountant for the Education Department prepares a covering schedule listing GPF deductions from all district pay bills for January. He verifies that each fund schedule entry matches the pay bill deduction, records a certificate of agreement, and sends the bundle to the Fund Section. The Fund Section receives similar documents from cash recoveries, treasury withdrawal vouchers, and settlement accounts, then proceeds to post all these to individual ledger cards.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Why is a special certificate needed for March pay bills?▼
Who verifies fund schedule entries against pay bill deductions?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.