Para 12.14 — MSO

12.14 The General Index Register-Form 30, should be maintained separately for each Department and each such register should have an alphabetical index prefixed to it. It is adviseable to have the alphabetical index register prepared by Computer/ Unit Recorder so that names are arranged correctly as in a dictionary. There should be a distinctive series for each Accounts Office/Department with distinctive letters prefixed to them e.g., "Police" or "Edn" indicating that the subscriber belongs to Police/Education Department. When new departmental numbers are assigned to old subscribers the new departmental number should be shown as numerator and the old number as denominator in the Index Register so that their past records may be traced easily whenever required.