Para 11.7 — MSO (A&E)
Original Rule Text
11.7 The balance of personal deposits must be verified by addition of the separate balances shown in the returns for March and it must be seen that they are in, each case, supported by a certificate from the Administrator of the personal ledger account stating that the balance claimed by him is of a named amount. He will also furnish details of his outstanding cheques in order to explain the differences between his balance and that admitted by the Treasury Officer in his plus and minus memorandum.
It should be verified (1) that no personal ledger account was opened except with the sanction of competent authority, (2) that the accounts were properly operated upon and there was no debit balance in
any of them, (3) that the correctness of the balances has been certified by the parties concerned, and (4) that the details of the personal ledger accounts work up to and agree with the balances in the ledger.
- DEPOSITS OF LOCAL FUNDS
What This Means
Personal deposit balances must be verified by adding up all individual balances shown in the March returns. Each administrator must certify the exact balance claimed and provide details of outstanding cheques to explain any difference with the Treasury Officer's records. The AG must also verify that every personal ledger account was opened with proper sanction, is correctly operated with no debit balances, has been certified by the account holder, and that all individual details match the ledger totals.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Personal deposit balances are verified by summing individual March returns
- 2Each administrator must certify the balance and list outstanding cheques
- 3No personal ledger account should be opened without competent authority's sanction
- 4No debit balances should exist in any personal ledger account
- 5Individual account details must aggregate to match the ledger balance
Practical Example
A department head who operates a personal deposit account shows a balance of Rs 2,50,000 in his records. The Treasury Officer's plus-and-minus memorandum shows Rs 2,35,000. The difference of Rs 15,000 is explained by two outstanding cheques the administrator has issued but that have not yet been encashed at the treasury. The AG verifies this reconciliation before accepting the balance.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What four checks must the AG perform on personal deposit accounts?▼
Why might a personal ledger balance differ from the Treasury Officer's records?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.