FAQ 7 — LTC Rules
Original Rule Text
7 | P a g e
<table><tr><td>8 | P a g e is not feasible and he actually travelled by own car/hired taxi; and
(iii) such claim should not be more than journey performed by the entitled class by rail/air by the shortest route. [O.M. No. 31011/3/2009-Estt.(A), dated 28.10.2009] 31 How is the reimbursement made where a Government employee travels on LTC upto the nearest airport/railway station/ bus terminal by authorized mode of transport and undertakes the rest of the journey to the declared place of visit by private transport/ own arrangement (such as personal vehicle or private taxi etc.) ?
(a) where the public transport is available in a particular area, the Government employee will be reimbursed the fare admissible for journey by otherwise entitled mode of public transport from the nearest airport/railway station/bus terminal to the declared place of visit by shortest direct route. (b)where, there is no public transport available in a particular stretch of journey, the Government employee may be reimbursed as per his entitlement for journey on transfer for a maximum limit of 200 Kms (i.e.100 km each side) covered by the private/personal transport based on a selfcertification from the Government employee. The expenditure for the journey beyond the prescribed limit shall be borne by the Government employee. [OM No. 31011/3/2015-Estt.(A.IV) dated 09.02.2017] [O.M. No. 31011/18/2023-Estt.A-IV dated 04.02.2021] 32 Whether reimbursement is allowed in case the journey is performed by private ferry after utilizing the authorized mode of transportation ? In cases where last part of the journey from the nearest airport/railway station is performed by private ferry, reimbursement may be restricted to the entitled Government ship fare from the nearest airport/station to the declared place of destination provided public transport/Government ferry is available in that particular area. [OM No. 31011/3/2015-Estt.(A.IV) dated 09.02.2017] 33 Is reimbursement of LTC claim for Tejas Express, Vande Bharat Express and Humsafar Express allowed ? Yes. Apart from Rajdhani, Shatabdi & Duronto trains, travel by Tejas Express, Vande Bharat Express and Humsafar Express trains under LTC is allowed, as per entitlement. [O.M. No. 31011/03/2022-PP A-IV, dated 14.01.2025]</td></tr></table>
<table><tr><td>34 Whether a Government employees visiting Sikkim can travel by air upto Bagdogra (West Bengal) which is not situated in NER. Yes. A Government employee is entitled to travel by air from their place of posting (or nearest airport) to a city in the NER (or nearest airport). [OM No. 31011/4/2007-Estt.A-IV dated 14.05.2008] 35 How are the claims of LTC be settled in case of delayed submission ? The Government employees are required to submit their LTC claims in the prescribed time period as mentioned below: 1. 1. Where advance has been drawn, the claim for reimbursement shall be submitted within one month of the completion of the return journey; and 2. 3. 2. Where no advance has been drawn, the expenditure incurred shall be submitted within three months of the completion of the return journey. Delegation of Powers:- Administrative Ministry/Department concerned have been delegated powers to admit the claims with the concurrence of their Financial Advisor (FA) in relaxation of the above provisions subject to the following time limits without reference to DoPT:
What This Means
This section addresses reimbursement for journeys using private vehicles, taxis, and mixed transport modes. When a government employee cannot use public transport for part of their LTC journey — for example, because no public transport reaches their remote destination — reimbursement for the private transport portion is allowed up to a maximum of 200 km round-trip (100 km each way), subject to self-certification by the employee. Any private transport cost beyond 200 km is borne by the employee.
For employees who take public transport to the nearest airport or railway station and then use a private vehicle for the remaining stretch to their declared destination, the reimbursement is calculated at the entitled mode of transport for the distance from the airport/station to the destination by the shortest route, not the actual private transport cost. For private ferry journeys from the nearest railway station or airport, reimbursement is capped at the entitled government ship fare for the route, provided public transport or a government ferry is available in that area.
The section also clarifies that special trains like Tejas Express, Vande Bharat Express, and Humsafar Express (in addition to Rajdhani, Shatabdi, and Duronto) are eligible for LTC reimbursement. Air travel for Sikkim (via Bagdogra in West Bengal) is allowed even though Bagdogra is outside NER.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Private transport (own car/hired taxi) allowed on LTC if public transport genuinely unavailable — capped at 200 km round-trip (100 km each side).
- 2Beyond 200 km: employee bears the cost.
- 3Mixed mode (public transport to airport/station + private vehicle for last stretch): reimbursed at entitled rate for the remaining stretch by shortest route, not actual private cost.
- 4Private ferry from last public transport point: reimbursed at entitled government ship fare.
- 5Tejas Express, Vande Bharat Express, Humsafar Express are eligible LTC trains in addition to Rajdhani/Shatabdi/Duronto.
- 6Travel to Sikkim: allowed by air up to Bagdogra (West Bengal) even though it is outside NER.
- 7Late LTC claim submission (where advance drawn): advance must be refunded with penal interest in a lump sum before relaxation is granted.
Practical Example
Ranjit Singh travels from Chandigarh to a remote village in Himachal Pradesh for his LTC. He takes a government bus up to Mandi (the nearest bus terminal) and then hires a private taxi for the final 90 km each way (180 km round trip) to his village. Since 180 km is within the 200 km cap and no public transport operates on that stretch, he submits a self-certificate and gets the private transport reimbursed at the rate applicable for transfers, restricted to the 180 km.
If instead he hired a private taxi for 120 km each way (240 km round trip), the first 200 km would be reimbursable and the remaining 40 km (20 km each way) would come out of his own pocket.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
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This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.