Chapter XI — GPF_MANUAL

(Vide period of preservation fixed in Chapter XI of the Auditor General’s Manual of Standing Orders). The period of preservation and year of destruction should be prominently noted on the cover of each file. (Auditor General’s letter No.3238-Tech.Admn II/294-66 dt. 15.10.66 ).

PRESERVATION OF RECORDS: 12.16 The records of the section other than those mentioned Chapter XI of the Comptroller & Auditor General’s Manual of Standing Orders(Admn.) should be preserved for the period mentioned against each in the following lists:-

Sr. No. Name of the Record Period of preservation in complete account Years Authority 1 PF Schedule Three years where the work of agreement of balances is complete and is not in arrears. In cases where the work of agreement of balances is in arrears PF schedules may be retained beyond a period of 3 years upto the period for which the work of agreement has not been completed. CAG‘s circular No.33/TA.II/1981 issued under No.263.TA-II/260-80 dt. 4.3.81 2 Broad-sheets 5 years 3 Master cards 2 years Item 19

(ii) of v chapter XI of CAG M.S.O. 4 Register of temporary withdrawals 5 years Item 19

(iv) of CAG’s M.S.O. 5 Transfer Entry Book 3 years Item 6 of CAG’s MSO 6 Objection Book 5 years 7 Balance compilation statements 5 years 8 Monthly verifica tion statements 5 years 9 Correspondence files in connection with final withdrawals Follows the period of presservation for GPF vrs.for final payment CAG’s order dated 23- 12-1939 10 General Index Register Permanent 11 Register of PF balances transfer red to Deposit. Permanent Insurance Stock Files 35 years DAG’s orders Dt.6.8.1959 Exchange Account abstracts and GPF schedules received from other audit offices 10 years