Appendix I — GPF_MANUAL

GPF_MANUAL

(1) Proposals for staff requirement which are to be sent to Administration section on 1st July every year. The requirement of the staff is based on the total number of live accounts(excluding dormant cards) as on 31st March of each year without any further addition thereto for possible increase in the number during the year. The proposals are required to be furnished in four parts viz.
(i) Present requirement,
(ii) additional requirement if any during the current year,
(iii) additional requirement if any during the ensuing year,
(iv) casual/seasonal posts required during the subsequent year. The rate of live accounts per accountant/data entry operators when there is manual system of posting or Computer system of posting, are given in the Appendix I.
For C.P.Fund Weightage of ¼ of the Rates for GP Fund A/cs Same as column 3 CAG’s letter No.952-Tech Admn.II/151-67 dt. 20.4.19667.
Standard rates for Staff Proposals of PF Group U.D.C.s (Hand Posting System)
(i) 1 U.D.C. for every 1000 GPF Accounts, plus one Examiner for every 5 U.D.C. Clerk for every 830 Accounts without Examiner. ( In this office we have adopted the former standerd, The Examiner’s post is that of an S.G.U.D.C. ).
(ii) One UDC is allowed for the work of concurrent settlement of mistakes for every 25000 Accounts or fraction therof, subject to a ceiling limit of 4 UDCs for one office.
Sections Series dealt with Remarks 1 2 3 EDP Not Applicable PF- 1 AIS, CPF, AJ PF- 2 POLICE PF -3 CASH / DEBIT PF- 4 POLICE PF- 5 GAD PF- 6 PWD / DA PF-7 Medical, PH, DNH PF-8 COOP,EXC,IND,JAIL,MVT,OT,REGI,S CI,STAMP,STY, VET PF-9 AGRI,FOR,EDU
(Auhtority: Accountant General’s orders dated 16.09.2008) The Accounts Officer, In-charge DC Section(Local). PF Section(Schedule Unit) Local
Sub:- Defects/omissions noticed in the PF Schedules Sent by DC.............. Section. Month.................... Major Head........................
Voucher Amount Amount relating to Net amount of Remarks No. Rs. other series the list given transferred to that for posting. Series 1 2 3 4 5
Column 1 & 2 only to be Column 3 & 4 to be filled in by Filled in by DC section. PF-I schedule unit accountant. 1) GPF deductions shown in the PF schedules enclosed to this list are checked and agreed with those shown in the vouchers.
2) The total of the covering list as indicated in Col.2 above agrees with the total deductions on account of PF accounted for by the Section through the respective vouchers for the month of that major head.
Name of the Providen t Fund Total No if, PF A/cs maintaine d Opening Balance Addition Incomplet e A/cs Missin g Cr/Dr. Incomplet e A/cs Missin g Cr/Dr. 1 2 3 4 5 6
Total Clearance Incomplete A/cs Missing Cr/Dr. Incomplete A/cs Missing Cr/Dr. 7 8 9 10
Incomplete A/cs Closing Balance Incomplete A/cs Perentage of Incomplete Total accounts to total accounts Missing Crs/Drs 11 12 13
Nam e of the Fund No. of PF A/cs maintaine d Opening Balance Addition Unposte d Credits Unposte d Debits Unposte d Credits Unposte d Debits
Percentage of accretion of Unposted Credit Items to total Credits during the quarter Clearance Closing Balance Unposted Credits Unposted Debits Unposted Credits Unposted Debits
Note: (1) Year-wise details of un-posted Items should be shown in Separate statement. (2) Percentage of accretion of Un-posted items should be worked out with eference to total credits during the quarter(Total number of Provident Fund Accounts multiplied by 3).
(CAG’ s office letter No. 712-Comp/87-88 II dated 11.12.1979)
SECTION:______________
Please indicate Item/vol. Nos. of missing credit/debit register. 11. A) Total amount as finally worked out for authorisation : Rs. B) Amount withheld, if any(State Reasons for with holding the Amount. : Rs. C) Net amount proposed to be Authorised (A-B) : Rs.
Interest Interest for Current Year. “ Adjustment for earlier years. Incentive Bonus. ................. IB for current year “Adj. For earlier years.
Total .............. .................. Withdrawal ... .............. .................. Balance ............... .................. Less: withheld .............. ..................
Reconciliation with the Ledger Card(For current Year) A) As in the Ledger Card. : (B) As it should be(after recast : from the Calculation Sheet) O.B. as on 1st April .............. : O.B. as on 1st April .................. Deposits ............. : Deposits ..................
Amount proposed To be authorised. ............. : Incentive Bonus : Less: Withheld Amount proposed be authorised. 13. Total amount of the residual : balance, if any, which remains to be authorised later indicate the month and nature of amount on the the letter of authority as well as on the ledger card. : 14. Whether the requisite entries have been made in the following registers. please indicate the item number of the relevant register:- : 1) General Index Register : 2) FR Register : It. No. 3) R.B. Register : It. No. 4) DLIS Register : It. No. 5) Interest/Adjustment Register on closed/ transferred accounts. : It. No. 15. Calculation by Shri/Smt./Kum : Signature: : Date : Checked by Shri/ Smt./Kum. : Signature: : Date : Checked for Rs. : Signature: By Section Officer. : Date :
Branch Officer.
Rate of Interest: 6.5% upto 15,000(up-to 7/74) 5.8% up-to 25,000(from 8/74 onwards) 7% above 25,000(from 8/74 onwards) O.B. Subscription Refund of withdrawals. Int. Total
Less: Withdrawal C.B. CALCULATION SHEET : ______________________ : ______________________ : ______________________ : : : : ________________________ :
Rate of Interest: 6% up-to 10,000/- 5.3% above 10,000/- O.B. Subscription Refund of withdrawals Int. Total Less: Withdrawal
: ________________________ : ________________________ Rate of interest 7.5% upto 25,000 7% above 25,000 O.B. Subscription Refund of withdrawals. Int. Total Less: Withdrawal C.B.
Rate of Interest 7.5% up-to 25,000/- 7% above 25,000/- O.B. Subscription Refund of Withdrawals Int. Inventive Bonus Total Less: Withdrawal C.B.
Rate of Interest: 8% up-to 25,000 7.5% above 25,000/- O.B Subscription Refund of withdrawals Int. Incentive Bonus Total Less: Withdrawals C.B.
: ____________________ : : _____________________ : _____________________ : _____________________ : _____________________ :
: _____________________ : _____________________ : _____________________ : : ______________________ : ______________________
Rate of Interest: 8% up-to 25,000 7.5% above 25,000 Bhole arrears (Interest from 8/78 onwards) O.B. Subscription Refund of withdrawals Int. Inventive Bonus Total Less: withdrawals C.B.
Rate of interest: 8% up-to 25,000 7.5% above 25,000 O.B. Subscription Refund of withdrawals. Int. Total Add: I.B. Less: Withdrawals C.B.
Rate of Interest; 8.5% up-to 25,000/- 8% above Rs. 25,000 O.B. Subscription Refund of withdrawals. Int. Total Add: I.B. Less: withdrawals C.B.
: : ____________________ : :_____________________ : _____________________ : ___________________ : ______________________ : ______________________
: ___________________ : ___________________ : ___________________ 1981-82 Rate of interest: 9% up-to 25,000/- 8.5% above 25,000 O.B. Subscription Refund of withdrawals. Int. Total Add: I.B. Less: withdrawals C.B.
1982-83 O.B. Subscription Refund of withdrawals. Int. Total Add: I.B. Less: withdrawals C.B. : ___________________ : ___________________ : ___________________
Sr. Date of Name of P.F.A/c Date/Reasons for Refund No.& date Amount Receipt Subscriber No. Yet to Date of retirement of reference Of retire resignation of return/ Appli- cases dismissal, death, part-payment cation termination in /final payment cases received after the event.
1 2 3 4 4
(a) 4
(b) 5 6 Residual Balance Entry No. in Initials Year No. of credits/debits R.B. Register ACCTT/S.O. (as mentioned in authority letter)
7
(a) 7
(b) (8) (9) NOTE:- In col.4(b): The following words Be used to denote:- For retirement : RET “ resignation : RSG “ dismissal : DIS “ termination : TER “ death : DTH
Sn/ O.B. Additions Clearance C.B. Break up of Closing Reasons Series Balance. Less than 3 months. Yet to retire(A) More than 3 months Death & But less than 6 invalid claims Months. (B) More than 6 months Certificate of But less than 1 withdrawals Year. Wanting(C) More than 1 year. Other defects (D) More than 2 years. Missing Credits/debits. (E)
Sr. S/No. in Name of PF A/c Residual Bal. No. & Date of Amount No Register subscriber No. Year Drs./Cr. date of final finally Of final first authority authorised Refund. Reference 1 2 3 4 5 5
(b) 6 7 8

GPF_MANUAL

(1) Proposals for staff requirement which are to be sent to Administration section on 1st July every year. The requirement of the staff is based on the total number of live accounts(excluding dormant cards) as on 31st March of each year without any further addition thereto for possible increase in the number during the year. The proposals are required to be furnished in four parts viz.
(i) Present requirement,
(ii) additional requirement if any during the current year,
(iii) additional requirement if any during the ensuing year,
(iv) casual/seasonal posts required during the subsequent year. The rate of live accounts per accountant/data entry operators when there is manual system of posting or Computer system of posting, are given in the Appendix I.
For C.P.Fund Weightage of ¼ of the Rates for GP Fund A/cs Same as column 3 CAG’s letter No.952-Tech Admn.II/151-67 dt. 20.4.19667.
Standard rates for Staff Proposals of PF Group U.D.C.s (Hand Posting System)
(i) 1 U.D.C. for every 1000 GPF Accounts, plus one Examiner for every 5 U.D.C. Clerk for every 830 Accounts without Examiner. ( In this office we have adopted the former standerd, The Examiner’s post is that of an S.G.U.D.C. ).
(ii) One UDC is allowed for the work of concurrent settlement of mistakes for every 25000 Accounts or fraction therof, subject to a ceiling limit of 4 UDCs for one office.
Sections Series dealt with Remarks 1 2 3 EDP Not Applicable PF- 1 AIS, CPF, AJ PF- 2 POLICE PF -3 CASH / DEBIT PF- 4 POLICE PF- 5 GAD PF- 6 PWD / DA PF-7 Medical, PH, DNH PF-8 COOP,EXC,IND,JAIL,MVT,OT,REGI,S CI,STAMP,STY, VET PF-9 AGRI,FOR,EDU
(Auhtority: Accountant General’s orders dated 16.09.2008) The Accounts Officer, In-charge DC Section(Local). PF Section(Schedule Unit) Local
Sub:- Defects/omissions noticed in the PF Schedules Sent by DC.............. Section. Month.................... Major Head........................
Voucher Amount Amount relating to Net amount of Remarks No. Rs. other series the list given transferred to that for posting. Series 1 2 3 4 5
Column 1 & 2 only to be Column 3 & 4 to be filled in by Filled in by DC section. PF-I schedule unit accountant. 1) GPF deductions shown in the PF schedules enclosed to this list are checked and agreed with those shown in the vouchers.
2) The total of the covering list as indicated in Col.2 above agrees with the total deductions on account of PF accounted for by the Section through the respective vouchers for the month of that major head.
Name of the Providen t Fund Total No if, PF A/cs maintaine d Opening Balance Addition Incomplet e A/cs Missin g Cr/Dr. Incomplet e A/cs Missin g Cr/Dr. 1 2 3 4 5 6
Total Clearance Incomplete A/cs Missing Cr/Dr. Incomplete A/cs Missing Cr/Dr. 7 8 9 10
Incomplete A/cs Closing Balance Incomplete A/cs Perentage of Incomplete Total accounts to total accounts Missing Crs/Drs 11 12 13
Nam e of the Fund No. of PF A/cs maintaine d Opening Balance Addition Unposte d Credits Unposte d Debits Unposte d Credits Unposte d Debits
Percentage of accretion of Unposted Credit Items to total Credits during the quarter Clearance Closing Balance Unposted Credits Unposted Debits Unposted Credits Unposted Debits
Note: (1) Year-wise details of un-posted Items should be shown in Separate statement. (2) Percentage of accretion of Un-posted items should be worked out with eference to total credits during the quarter(Total number of Provident Fund Accounts multiplied by 3).
(CAG’ s office letter No. 712-Comp/87-88 II dated 11.12.1979)
SECTION:______________
Please indicate Item/vol. Nos. of missing credit/debit register. 11. A) Total amount as finally worked out for authorisation : Rs. B) Amount withheld, if any(State Reasons for with holding the Amount. : Rs. C) Net amount proposed to be Authorised (A-B) : Rs.
Interest Interest for Current Year. “ Adjustment for earlier years. Incentive Bonus. ................. IB for current year “Adj. For earlier years.
Total .............. .................. Withdrawal ... .............. .................. Balance ............... .................. Less: withheld .............. ..................
Reconciliation with the Ledger Card(For current Year) A) As in the Ledger Card. : (B) As it should be(after recast : from the Calculation Sheet) O.B. as on 1st April .............. : O.B. as on 1st April .................. Deposits ............. : Deposits ..................
Amount proposed To be authorised. ............. : Incentive Bonus : Less: Withheld Amount proposed be authorised. 13. Total amount of the residual : balance, if any, which remains to be authorised later indicate the month and nature of amount on the the letter of authority as well as on the ledger card. : 14. Whether the requisite entries have been made in the following registers. please indicate the item number of the relevant register:- : 1) General Index Register : 2) FR Register : It. No. 3) R.B. Register : It. No. 4) DLIS Register : It. No. 5) Interest/Adjustment Register on closed/ transferred accounts. : It. No. 15. Calculation by Shri/Smt./Kum : Signature: : Date : Checked by Shri/ Smt./Kum. : Signature: : Date : Checked for Rs. : Signature: By Section Officer. : Date :
Branch Officer.
Rate of Interest: 6.5% upto 15,000(up-to 7/74) 5.8% up-to 25,000(from 8/74 onwards) 7% above 25,000(from 8/74 onwards) O.B. Subscription Refund of withdrawals. Int. Total
Less: Withdrawal C.B. CALCULATION SHEET : ______________________ : ______________________ : ______________________ : : : : ________________________ :
Rate of Interest: 6% up-to 10,000/- 5.3% above 10,000/- O.B. Subscription Refund of withdrawals Int. Total Less: Withdrawal
: ________________________ : ________________________ Rate of interest 7.5% upto 25,000 7% above 25,000 O.B. Subscription Refund of withdrawals. Int. Total Less: Withdrawal C.B.
Rate of Interest 7.5% up-to 25,000/- 7% above 25,000/- O.B. Subscription Refund of Withdrawals Int. Inventive Bonus Total Less: Withdrawal C.B.
Rate of Interest: 8% up-to 25,000 7.5% above 25,000/- O.B Subscription Refund of withdrawals Int. Incentive Bonus Total Less: Withdrawals C.B.
: ____________________ : : _____________________ : _____________________ : _____________________ : _____________________ :
: _____________________ : _____________________ : _____________________ : : ______________________ : ______________________
Rate of Interest: 8% up-to 25,000 7.5% above 25,000 Bhole arrears (Interest from 8/78 onwards) O.B. Subscription Refund of withdrawals Int. Inventive Bonus Total Less: withdrawals C.B.
Rate of interest: 8% up-to 25,000 7.5% above 25,000 O.B. Subscription Refund of withdrawals. Int. Total Add: I.B. Less: Withdrawals C.B.
Rate of Interest; 8.5% up-to 25,000/- 8% above Rs. 25,000 O.B. Subscription Refund of withdrawals. Int. Total Add: I.B. Less: withdrawals C.B.
: : ____________________ : :_____________________ : _____________________ : ___________________ : ______________________ : ______________________
: ___________________ : ___________________ : ___________________ 1981-82 Rate of interest: 9% up-to 25,000/- 8.5% above 25,000 O.B. Subscription Refund of withdrawals. Int. Total Add: I.B. Less: withdrawals C.B.
1982-83 O.B. Subscription Refund of withdrawals. Int. Total Add: I.B. Less: withdrawals C.B. : ___________________ : ___________________ : ___________________
Sr. Date of Name of P.F.A/c Date/Reasons for Refund No.& date Amount Receipt Subscriber No. Yet to Date of retirement of reference Of retire resignation of return/ Appli- cases dismissal, death, part-payment cation termination in /final payment cases received after the event.
1 2 3 4 4
(a) 4
(b) 5 6 Residual Balance Entry No. in Initials Year No. of credits/debits R.B. Register ACCTT/S.O. (as mentioned in authority letter)
7
(a) 7
(b) (8) (9) NOTE:- In col.4(b): The following words Be used to denote:- For retirement : RET “ resignation : RSG “ dismissal : DIS “ termination : TER “ death : DTH
Sn/ O.B. Additions Clearance C.B. Break up of Closing Reasons Series Balance. Less than 3 months. Yet to retire(A) More than 3 months Death & But less than 6 invalid claims Months. (B) More than 6 months Certificate of But less than 1 withdrawals Year. Wanting(C) More than 1 year. Other defects (D) More than 2 years. Missing Credits/debits. (E)
Sr. S/No. in Name of PF A/c Residual Bal. No. & Date of Amount No Register subscriber No. Year Drs./Cr. date of final finally Of final first authority authorised Refund. Reference 1 2 3 4 5 5
(b) 6 7 8

Appendix I — GPF_MANUAL

Original Rule Text

Appendix I — GPF_MANUAL

Original Rule Text