Para 8.7 — GOODS_MANUAL

b) The formula in Excel for calculating NPV for column B (mutatis mutandis for C and D) is: = �0.07, ( 3 + 4), ( 3 + 5), ( 3 + 6), ( 3 + 7), ( 3 + 8), ( 3 + 9), ( 3 + 10)� + 2

8.7. Procurement of Books and Print Media 1. The procurement of print media encompasses various categories such as books, journals, magazines, and newspapers, each serving distinct purposes like knowledge dissemination and education. While books are often acquired for libraries or educational curricula, newspapers, magazines, etc., have a wider applicability. Decisions regarding the procurement of print media involve careful consideration of factors such as author, publisher, subject matter, content quality, edition, and market availability. Once the category and specifications are determined, quotations may be solicited from vendors in the form of Net Discount over the (published) Price. The vendor offering the most competitive discount, referred to as L1, is typically chosen. 2. Additionally, the onboarding of the vendor should be for at least 1 year to ensure stability and continuity in the procurement process. Rate Contracts can be utilized for these procurements, providing a framework for consistent pricing and terms over the specified duration. This process ensures that the procuring entity obtains the desired print media at the best possible price, balancing considerations of quality, content, and vendor stability.

Chapter 9: Contract Management 9.1. Contract Management 9.1.1 The Purpose of Contract Management The purpose of contract management is to ensure that Contractors adhere to contract terms and deliver the desired outcomes as per the terms and conditions of the contract (such as timely deliveries, quality of goods supplied, adherence to the proper procedure for submitting invoices, and so on), and any problems are identified and resolved in a timely manner. It also ensures that the payments made to the contractor match the performance. Without sound Contract management, there can be no assurance that “we get what we pay and contract for and pay for only for what we get.” Normally, the following issues are handled during this phase:

9.2. Scope of Supply and Quantity Control 9.2.1 Quantity Tolerance - Minor Short/ Excess Deliveries Minor shortfall/ excess deliveries in the last/ final consignment are unavoidable due to the manufacturing and supply chain vagaries. Although to close the contract, an amendment may require to be issued, yet to simplify the process, the consignee receiving the material can be authorised to treat the Contract as completed, provided the deliveries are short/ excess upto 5 per cent of the total value of the Contract or Rs. 5 Lakhs, whichever is less. Payment will be made without the issue of formal contract amendment and reference to the ultimate user/ indentor. Only the supplied quantity shall be paid for as per the terms of the contract. This shall not be applicable to indivisible items or machinery and plant.

a) Scope of Supply and Quantity Control b) Time Control – Monitoring Delays c) Quality Assurance and Inspections d) Cost Control - Prices, Taxes and Payments; e) Logistics: Transportation, Receiving, Storage and Issue of Goods f) Contract Administration: i) Performance Security ii) Amendments to the contract; iii) Safeguards for handing over Procuring Entity materials/equipment to contractors; iv) Monitoring Supplier Performance v) Monitoring Supplier Obligations vi) Contract closure; g) Breach of Contract, Remedies and Termination; h) Dispute resolution;