Para 5.2.8 — GOODS_MANUAL

GOODS_MANUAL

5.3. Opening of Bids 1. Immediately after the deadline for bid submission, the procuring entity shall proceed to the bid opening. If the specified date of Bid Opening falls on is subsequently declared a holiday or closed day for the Procuring Entity, the Bids shall be opened at the appointed time on the next working day. In offline tenders, the BOC shall comprise one officer each from the procuring entity and associated/ integrated finance.
2. In e-procurement, all tenders uploaded by bidders are received, safeguarded, and opened online on the portal, as detailed in Appendix 3.
3. In offline tenders, receipt and custody of bids shall be done transparently to maintain the credibility of the process. The following guidelines should be adhered to for receipt and custody of bids:
5.2.8 Bid Validity A bid shall remain valid for the period mentioned in the Tender Document (90 days if not so specified). A bid that is valid for a shorter period shall be rejected as nonresponsive. In case the day up to which the bids are to remain valid falls on or is subsequently declared a holiday/ closed day for the Procuring Entity, the bid validity shall automatically be deemed to be extended upto the next working day. The validity period should not be unreasonably long as keeping the tender unconditionally valid for acceptance for a longer period entails the risk of getting higher prices from the bidders. (Please see para 7.6.2 below for an extension of the Bid Validity Period)
a) The authorised representatives of bidders who intend to attend the tender opening in OTE/ GTE/ SLTE are to bring letters of authority from the corresponding bidder with them. The prescribed format for the letter of authority for attending the bid opening should be given in the tender document. All bid-opening activities should be carried out demonstrably before such a gathering. The prescribed format for the bid opening attendance sheet and report is given in Annexure 13; b) At a prescheduled date and time, the BOC of the day should get the tender box opened after ensuring and demonstrating that the seal on the box has not been tampered with. All bids should be collected from the tender box. Bids for tenders not opening on that day should be put back into the box and the box resealed. Sometimes, tenders are dropped wrongly into this tender box. Such wrongly dropped tenders with appropriate endorsement should be put into the appropriate box or sent to the Tender Committee (TC) concerned if the date of opening is over. The bids for different tenders opening on the day (including oversized bids, which were submitted to designated officers) should be sorted, and a count for each tender should be announced and recorded, particularly noting any modifying/altering/withdrawal of bids. BOC should ensure and demonstrate that bid envelopes are duly sealed and untampered. Late bids should be separately counted but kept aside and not opened. In the case of an advertised tender enquiry or limited tender enquiry, late bids (that is, bids received after the specified date and time for receipt of bids) should not be considered (Rule 165 of GFR 2017); c) The technical bids will be opened on the pre-announced date, and the financial proposals shall remain sealed and shall be opened publicly in due course of time only for those firms that have technically qualified. d) After opening, every tender shall be numbered serially (say 3/14 – if it is the third bid out of 14 total), initialled, and dated on the first page by the BOC. Each page of the price schedule or letter attached to it shall also be similarly initialled, particularly the prices, delivery period, and so on, which shall also be circled and initialled along with the date. Any other page containing significant information should also be dealt with similarly. blank pages, if any, should be crossed out across and marked accordingly by the BOC. The original (and duplicate, if any) copies in a tender set are to be marked accordingly by the BOC; e) Erasure/cutting/overwriting/use of whitener/columns left unfilled in tenders, if any, shall be initialled along with the date and time and numbered by the officials opening the tenders and the total number of such noticed alterations (or the absence of any alteration) should be explicitly marked on the first page of the bid. Wherever quantity/amount is written only in figures, the BOC should write them in words. All rebates/discounts should be similarly circled, numbered, and signed. In the absence of any alteration/overwriting/whitener/ blanks, the remark “no corrections noted” should be written. Similarly, the absence of discounts should be marked with “no discounts noted;” f) The BOC is to announce the salient features of the tenders such as description and specification of the goods, quoted price, terms of delivery, delivery period, discount, if any, whether EMD furnished or not and any other distinctive feature of the tender for the information of the representatives attending the tender opening. Clarifications by the bidders shall not be allowed or recorded during the bid opening. BOC has no authority to reject any tender at the tender opening stage; g) Proper sealing and codification need to be done on reference samples as well for samples that accompany the bid94. These should be kept for reference under lock and key. Details should be recorded in the sample register maintained in the opening section. h) Financial instruments should be noted in the bid opening report/register and handed over to the Finance Section for safe custody and monitoring. i) A bid opening report containing the names of the bidders (serial number wise) and salient features of the tenders, as read out during the public opening of tenders, will be prepared by the tender opening officers, and duly signed by them along with the date and time. The tenders that have been opened, the list of the representatives attending the tender opening, and the bid opening report are to be handed over to the nominated procuring officer, and an acknowledgement shall be obtained from him.
j) Similar procedure shall later be followed during Financial Bid Opening in case of multiple-envelop bidding.

GOODS_MANUAL

5.3. Opening of Bids 1. Immediately after the deadline for bid submission, the procuring entity shall proceed to the bid opening. If the specified date of Bid Opening falls on is subsequently declared a holiday or closed day for the Procuring Entity, the Bids shall be opened at the appointed time on the next working day. In offline tenders, the BOC shall comprise one officer each from the procuring entity and associated/ integrated finance.
2. In e-procurement, all tenders uploaded by bidders are received, safeguarded, and opened online on the portal, as detailed in Appendix 3.
3. In offline tenders, receipt and custody of bids shall be done transparently to maintain the credibility of the process. The following guidelines should be adhered to for receipt and custody of bids:
5.2.8 Bid Validity A bid shall remain valid for the period mentioned in the Tender Document (90 days if not so specified). A bid that is valid for a shorter period shall be rejected as nonresponsive. In case the day up to which the bids are to remain valid falls on or is subsequently declared a holiday/ closed day for the Procuring Entity, the bid validity shall automatically be deemed to be extended upto the next working day. The validity period should not be unreasonably long as keeping the tender unconditionally valid for acceptance for a longer period entails the risk of getting higher prices from the bidders. (Please see para 7.6.2 below for an extension of the Bid Validity Period)
a) The authorised representatives of bidders who intend to attend the tender opening in OTE/ GTE/ SLTE are to bring letters of authority from the corresponding bidder with them. The prescribed format for the letter of authority for attending the bid opening should be given in the tender document. All bid-opening activities should be carried out demonstrably before such a gathering. The prescribed format for the bid opening attendance sheet and report is given in Annexure 13; b) At a prescheduled date and time, the BOC of the day should get the tender box opened after ensuring and demonstrating that the seal on the box has not been tampered with. All bids should be collected from the tender box. Bids for tenders not opening on that day should be put back into the box and the box resealed. Sometimes, tenders are dropped wrongly into this tender box. Such wrongly dropped tenders with appropriate endorsement should be put into the appropriate box or sent to the Tender Committee (TC) concerned if the date of opening is over. The bids for different tenders opening on the day (including oversized bids, which were submitted to designated officers) should be sorted, and a count for each tender should be announced and recorded, particularly noting any modifying/altering/withdrawal of bids. BOC should ensure and demonstrate that bid envelopes are duly sealed and untampered. Late bids should be separately counted but kept aside and not opened. In the case of an advertised tender enquiry or limited tender enquiry, late bids (that is, bids received after the specified date and time for receipt of bids) should not be considered (Rule 165 of GFR 2017); c) The technical bids will be opened on the pre-announced date, and the financial proposals shall remain sealed and shall be opened publicly in due course of time only for those firms that have technically qualified. d) After opening, every tender shall be numbered serially (say 3/14 – if it is the third bid out of 14 total), initialled, and dated on the first page by the BOC. Each page of the price schedule or letter attached to it shall also be similarly initialled, particularly the prices, delivery period, and so on, which shall also be circled and initialled along with the date. Any other page containing significant information should also be dealt with similarly. blank pages, if any, should be crossed out across and marked accordingly by the BOC. The original (and duplicate, if any) copies in a tender set are to be marked accordingly by the BOC; e) Erasure/cutting/overwriting/use of whitener/columns left unfilled in tenders, if any, shall be initialled along with the date and time and numbered by the officials opening the tenders and the total number of such noticed alterations (or the absence of any alteration) should be explicitly marked on the first page of the bid. Wherever quantity/amount is written only in figures, the BOC should write them in words. All rebates/discounts should be similarly circled, numbered, and signed. In the absence of any alteration/overwriting/whitener/ blanks, the remark “no corrections noted” should be written. Similarly, the absence of discounts should be marked with “no discounts noted;” f) The BOC is to announce the salient features of the tenders such as description and specification of the goods, quoted price, terms of delivery, delivery period, discount, if any, whether EMD furnished or not and any other distinctive feature of the tender for the information of the representatives attending the tender opening. Clarifications by the bidders shall not be allowed or recorded during the bid opening. BOC has no authority to reject any tender at the tender opening stage; g) Proper sealing and codification need to be done on reference samples as well for samples that accompany the bid94. These should be kept for reference under lock and key. Details should be recorded in the sample register maintained in the opening section. h) Financial instruments should be noted in the bid opening report/register and handed over to the Finance Section for safe custody and monitoring. i) A bid opening report containing the names of the bidders (serial number wise) and salient features of the tenders, as read out during the public opening of tenders, will be prepared by the tender opening officers, and duly signed by them along with the date and time. The tenders that have been opened, the list of the representatives attending the tender opening, and the bid opening report are to be handed over to the nominated procuring officer, and an acknowledgement shall be obtained from him.
j) Similar procedure shall later be followed during Financial Bid Opening in case of multiple-envelop bidding.

Para 5.2.8 — GOODS_MANUAL

Original Rule Text

Para 5.2.8 — GOODS_MANUAL

Original Rule Text