Para 5.2.7 - E-Procurement Bidding | KartavyaDesk
Original Rule Text
values in the rate column and without any alteration/ deletion/ modification of other portions of the Excel sheet. If space is inadequate, Bidder may upload additional documents under "Additional Documents" in the "bid Cover Content." g) The date and time of the e-Procurement server clock, which is also displayed on the bidders' dashboard, shall be used as the reference time for deciding the closing time of bid submission. Bidders are advised to ensure they submit their bid within the deadline and time of bid submission, taking the server clock as a reference, failing which the portal shall not accept the Bids. No request on the account that the server clock was not showing the correct time and that a particular bidder could not submit their bid because of this shall be entertained. Failure or defects on the internet or heavy traffic at the server shall not be accepted as a reason for a complaint. The Procuring Entity shall not be responsible for any failure, malfunction or breakdown of the electronic system used during the e-Tender Process. h) The bidder should ensure the correctness of the bid before uploading and take a printout of the system-generated submission summary to confirm the successful bid upload. All bids uploaded by Bidder to the portal shall be automatically encrypted. The encrypted bid can only be decrypted/ opened by the authorised persons on or after the due date and time. i) Bidder must upload scanned copies of originals (or self-attested copies of originals – as specified). The bidder should ensure the clarity/ legibility of the scanned documents uploaded by him. The Procuring Entity reserves its right to call for verification originals of all such self-certified documents from the Bidders at any stage of evaluation, especially from the successful Bidder(s) before the issue of Letter of Award (LoA). j) If so specified in the tender document, originals (or self-attested copies of originals – as specified therein) of specified scanned, uploaded documents must be physically submitted before the deadline specified for it (before the bid submission deadline, if not so specified) sealed in double cover, and acknowledgement must be obtained before the bid submission deadline at the mentioned venue. Failure to do so is likely to result in the bid being rejected. If the office is closed on the deadline for the physical submission of originals, it shall stand extended to the next working day at the same time and venue. k) No manual Bids shall be made available or accepted for submission in e-procurement (except for originals of scanned copies as per sub-para above).
What This Means
Para 5.2.7 of the Manual for Procurement of Goods, 2017, focuses on the specifics of submitting bids electronically (e-Procurement). It's all about ensuring fairness and transparency in the bidding process. This rule applies to all government departments and organizations using e-Procurement for purchasing goods. It primarily affects bidders (suppliers) who want to participate in government tenders, but also impacts the procuring entities (government departments) who must ensure compliance. The rule covers everything from how to fill out the bid documents to the importance of adhering to the server clock's time and the need to submit original documents (or attested copies) as required.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- •Bidders must only fill in the rate column in the provided Excel sheet without altering other parts.
- •The e-Procurement server clock is the official time for bid submission deadlines; late submissions will not be accepted.
- •Bidders are responsible for ensuring the correctness and clarity of uploaded documents.
- •Originals (or self-attested copies) of specified documents may need to be physically submitted by a deadline.
- •Manual bids are not accepted in e-Procurement, except for physical submission of original documents as specified.
Practical Example
Imagine a company, 'Sunrise Solutions,' is bidding for a contract to supply computers to the Ministry of Education. They download the bid document, an Excel sheet, from the e-Procurement portal. They carefully fill in the 'rate' column with their quoted price per computer. They make sure not to change any other part of the Excel sheet. Sunrise Solutions also uploads scanned copies of their company registration certificate and GST certificate. The tender document specifies that the original GST certificate must be physically submitted to the Ministry by 5 PM on July 15th. Sunrise Solutions ensures they submit the original certificate before the deadline and obtain an acknowledgement receipt. They also double-check the server clock on the e-Procurement portal to ensure their online bid is submitted before the closing time.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What happens if I miss the bid submission deadline due to internet issues?▼
Can I submit a handwritten bid instead of an electronic one?▼
What if the e-Procurement server clock is showing the wrong time?▼
Do I need to submit original documents even if I've uploaded scanned copies?▼
What if I need to provide additional information that doesn't fit in the Excel sheet?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Test Your Knowledge
Question 1 of 3
According to Para 5.2.7 of the Manual for Procurement of Goods, 2017, what is the permissible action a bidder can take within the provided Excel sheet for submitting rates?
Related Rules
Need help understanding this rule?
Ask Niti — your AI assistant for Goods Manual and other government rules