Para 4.13.1 — GOODS_MANUAL

75Notified vide OM No. F.20/42/2021-PPD issued by Department of Expenditure dated 20.05.2024. Scientific Ministries/ Departments on which this OM is applicable are

(i) Department of Science and Technology, Department of Biotechnology, Department of Scientific & Industrial Research, Department of Atomic Energy, Department of Space, Ministry of Earth Sciences, Defence Research & Development Organization, Indian Council of Agricultural Research (ICAR), including its affiliated institutions and Universities, Department of Health Research (DHR), including Indian Council of Medical Research (including all Autonomous Bodies under these Ministries/ Departments)

(ii) Educational and Research Institutes conducting post-graduate/ doctoral level courses or research, under any Ministry/ Department.

(iii) It is also clarified that GFRs are not applicable to the projects executed by State level Institutions or by the Private Universities/Institutions/Organisations, even if they are funded by Ministries/ Departments/ Organizations mentioned above.

(iv) In such cases, it is for the Ministry/ Departments/ organization to put in appropriate financial controls to achieve the intended purpose. 76As stipulated in Department of Expenditure OM No. 6/1/2018-PPD dated 19.01.2018. 77Notified vide OM No. F.6.18.2019-PPD issued by Department of Expenditure dated 11.06.2021.

4.13.1 Terms and Conditions 1. The controlling ministry may lay down an annual ceiling value per office/unit for such procurements; 2. In case of emergency procurement, the facility for withdrawing the requisite advance cash amount and its subsequent account may also be considered.

4.13.2 Direct Procurement by Purchase Committee - Risks and Mitigations

Risk Mitigation 1. Risks are the same as in the case of direct procurement without the quotation mentioned above, with mitigation due to the involvement of three members. Over a period, intentionally or otherwise, the due diligence of enquiries from the market may degenerate into a system of floating and obtaining limited tenders, leading to delays and the development of nexus and crony suppliers. Mitigation strategies are also the same as in direct procurement without quotation.

3. This is intended to be a fast-track, simple mode of procurement. The committee will survey the market to ascertain the reasonableness of rate, quality and specifications and identify the appropriate supplier. 4. The selection of suitable products and suppliers by actual market survey (not by calling tenders like a mini-LTE) is the essence of this mode. Therefore, there is no question of obtaining quotations by email or otherwise. The committee shall survey the market to ascertain the reasonableness of rate, quality and specifications and identify the appropriate supplier. The survey may include online internet shopping portals, besides physical local market surveys. For organisations in smaller towns/hinterlands, surveys in nearby bigger cities/ Metros may also be included as part of the survey, depending on the ease of logistics. 5. Before recommending the placement of the purchase order, members of the committee will jointly record the certificate prescribed (Annexure 11). 6. The committee shall survey the market to ascertain the reasonableness of rate, quality, and specifications, identify the appropriate supplier, and jointly record a certificate before placing the purchase order.