Chapter 1 — GOODS_MANUAL

Table of Contents FOREWORD iii Preface v Table of Contents vii Acronyms xiii Procurement Glossary xvii Chapter 1: Introduction –Principles and Policies 1 1.1. Procurement Rules and Regulations; and this Manual........................................... 1 1.2. Clarification, Amendments and Revision of this Manual......................................... 2 1.3. Applicability of this Manual..................................................................................... 2 1.4. Categorisation of procurements............................................................................. 4 1.5. Authorities competent to purchase goods and Consultation with Financial Advisers5 1.6. Basic Aims of Procurement – the Five R’s of Procurement.................................... 6 1.7. Refined Concepts of Cost and Value – Value for Money ....................................... 7 1.8. Fundamental Principles of Public Procurement...................................................... 7 1.9. Standards (Canons) of Financial Propriety ...........................................................10 1.10. Public Procurement Infrastructure at the Centre.............................................10 1.11. Reserved Items and Other Purchase/ Price Preference Policies ....................15 1.12. Right to Information and Proactive Information Disclosures............................42 1.13. Public Procurement Cycle ..............................................................................42 1.14. Nomenclature Conundrum .............................................................................42 Chapter 2: Need Assessment, Formulation of Specifications and Procurement Planning 45 2.1. Need Assessment ................................................................................................45 2.2. Formulation of Technical Specifications (TS)........................................................48 2.3. Obtaining Technical, Administrative and Budgetary Sanctions/ Approvals and signing of Indents. ....................................................................................................................52 2.4. Need Assessment and Technical Specification - Risks and Mitigations ................52 2.5. Procurement Planning ..........................................................................................53 Chapter 3: Supplier Relationship Management 57 3.1. Supplier Relationship Management ......................................................................57 3.2. Code of Integrity for Public Procurement (CIPP)...................................................57 3.3. Integrity Pact.........................................................................................................59 3.4. Grievances and its Redressal: ..............................................................................59 3.5. Conduct of Public Servants in Public Procurement - Risks and Mitigations...........61 3.6. Development of New Sources and Registration/ Empanelment/ Pre-qualification of Suppliers ......................................................................................................................64

Chapter 1: Introduction –Principles and Policies