Appendix 5 — GOODS_MANUAL

(Refer Appendix 4, Para 7.5.1) 1. Delays by more than one month in floating of tenders against indents received Serial No. Item/Work Code and Description Quantity, Value Required/ Indented Date Received in Procuring Entity Date of Floating Tenders Remarks 2. Delays by more than one month in finalising tenders over the ideal time (Para 7.6.1) Serial No. Tender Number & Opening date Item/Work Code and Description Quantity & Value Date Indent Received in Procuring Entity Delay as per Ideal Time Likely Date of Contract/ Remarks 3. Cases of tenders discharged or proposed for re-tendering Serial No. Tender No. & Opening Date Item/Work Code and Description Quantity & Value Reasons for Discharge/ Retendering Level of Approval Is it a Case of Repeat Retendering? Actions Taken to Avoid Repetition 4. Delays by over one month in signing contracts after finalisation of tender Serial No. Tender Number & Opening date Item/Work Code and Description Quantity & Value Date of Finalisation of Decision (Likely) Date of Contract Signing Remarks 5. Delays by over three months in Performance of Contract Po No & Dt. Item/Work Code and Description Contractor Name /Code Original Delivery /Performance Period/ Date Delay in Weeks Indicative Delivery/ Performance Date Proposed Action/ Remarks 6. Delays in payment by over three months from due date Po No & Dt. Item/Work Code and Description Vendor Name /Code Date of Performanc e/ Delivery Due Date of Payment as Per Contract Date of Signing Payment Order Voucher Likely Date of Payment Proposed Action/ Remarks

Appendix 5: Templates for Management Reports and KPIs

7. Top 10 Contractors during the current year

Serial No. Vendor Name /Code Item/ Work Code/ Description Number and Value of Orders Remarks Outstanding as of April 1, ----- Further Ordered Since Then Value of Supplies since April 1, -----

Workload & Throughput Number/ Value/ Ratio Number and Value of Indent pending contract placement Number and value of indents received during the month The number and value of tenders floated during the month. Number and value of tenders finalised during the month Number and value of contracts signed during the month Number and value of payments made for deliveries/performance during the month The efficiency of the procurement process Productivity– number and value-wise tenders finalised/on hand per head of staff Average time taken for award decision for OTE, GTE, LTE, PAC/ OEM/ STE categories of procurement Proportions of tenders on PAC, STE basis with reference to the total number/value of tenders Proportions of tenders on limited/selective tendering with reference to the total number/value of tenders The proportion of tenders through e-procurement with reference to the total number/value of tenders