Rule 305 — GFR 2017
Original Rule Text
Rule 305
(1) Maintenance of a register for
recovery of Postal Life Insurance
Premia. All drawing officers should
maintain in Form (GFR 20) record of
Postal Life Insurance policy (PLI) holders.
Rule 305
(2) The register should be kept upto date,
the names of the policy holders should be
noted in alphabetical order according to
surnames,
leaving
sufficient
space
between
two
entries
to
enable
newcomers names being inserted in the
right place.
(i) A separate entry should be made in the
register for each policy in the case of a policy
holder having more than one policy.
(ii) On receipt of an intimation from the Director,
Postal Life Insurance, Kolkata, about the issue
of a policy in favour of a subscriber authorizing
the Drawing Officer to commence recovery
from pay, or on receipt of a Last Pay
Certificate in respect of the subscriber
transferred from another office, the Drawing
Officer should make a note of the particulars
of the policy in the register. The name of the
office from which the subscriber has been
transferred should invariably be noted in the
remarks column. Wherever a subscriber is
transferred to another office or his policy is
discharged, his name should be scored out
from the register giving necessary remarks.
What This Means
This rule outlines how government officers responsible for drawing salaries (known as 'drawing officers') must manage the collection of premiums for Postal Life Insurance (PLI) policies from their employees' pay. Essentially, you are required to keep a dedicated record book, specifically Form GFR 20, for every employee who holds a PLI policy.
This record book must be kept meticulously up-to-date. You should list employees alphabetically by their surnames, ensuring you leave enough space to add new employees or new policies as they arise. If an employee has more than one PLI policy, each policy needs its own separate entry in the register. When you receive official notification about a new policy or when an employee transfers to your office with an existing policy, you must promptly add their details to this register. Conversely, if an employee transfers out or their policy is closed, you must mark their name off the register with a clear note explaining the reason.
Every month, after preparing the salary bills, you must record the PLI premium amounts recovered in the register, referencing the specific bill or voucher. It's crucial to note any instances where a premium wasn't recovered, or if there was an excess recovery, in the remarks column. Even if an employee's premium wasn't recovered in a particular month (for example, due to leave without pay or transfer), their name and the reason for non-recovery must still be included in the monthly recovery schedule attached to the pay bill.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Drawing officers are mandated to maintain a register (Form GFR 20) for tracking Postal Life Insurance (PLI) premium recoveries.
- 2The register must be organized alphabetically by employee surnames, with separate entries for each individual PLI policy.
- 3It is essential to update the register promptly when employees get new policies, transfer into or out of the office, or when a policy is discharged.
- 4Monthly PLI premium recoveries from pay bills must be accurately posted in the register, noting any discrepancies like non-recovery or excess recovery.
- 5Even when premiums are not recovered in a given month (e.g., due to leave or transfer), the employee's details and the reason must be included in the monthly recovery schedule.
Practical Example
Imagine Mr. Sharma is the Drawing Officer for the Department of Public Works. He maintains the PLI recovery register (GFR 20) for all his staff.
In January, Ms. Pooja Singh, an engineer in his department, informs him that she has taken out a new PLI policy. Mr. Sharma receives the official intimation from the Director, Postal Life Insurance, Kolkata, authorizing recovery. He then adds a new entry for Ms. Singh's policy in the register, ensuring it's in alphabetical order under 'Singh, Pooja' and notes 'New Policy' in the remarks. Later that month, Mr. Rajesh Kumar transfers into the department from the Ministry of Finance, bringing an existing PLI policy. Mr. Sharma receives his Last Pay Certificate, which includes details of his PLI. He adds Mr. Kumar's policy to the register, noting 'Transferred from Ministry of Finance' in the remarks column.
When preparing the February pay bill, Mr. Sharma ensures the premiums for Ms. Singh and Mr. Kumar are deducted. He then posts these recovery amounts in their respective monthly columns in the register. However, another employee, Ms. Anita Devi, was on leave without pay for the entire month, so no PLI premium could be recovered from her. Mr. Sharma includes Ms. Devi's name in the monthly PLI recovery schedule attached to the pay bill, clearly noting 'Leave Without Pay' in the remarks column to explain the non-recovery. This ensures a complete and transparent record of all PLI premium management.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
▼
▼
▼
▼
▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.