Rule 305 — GFR

Rule 305 (1) Maintenance of a register for recovery of Postal Life Insurance Premia. All drawing officers should maintain in Form (GFR 20) record of Postal Life Insurance policy (PLI) holders.

Rule 305 (2) The register should be kept upto date, the names of the policy holders should be noted in alphabetical order according to surnames, leaving sufficient space between two entries to enable new- comers names being inserted in the right place.

(i) A separate entry should be made in the register for each policy in the case of a policy holder having more than one policy.

(ii) On receipt of an intimation from the Director, Postal Life Insurance, Kolkata, about the issue of a policy in favour of a subscriber authorizing the Drawing Officer to commence recovery from pay, or on receipt of a Last Pay Certificate in respect of the subscriber transferred from another office, the Drawing Officer should make a note of the particulars of the policy in the register. The name of the office from which the subscriber has been transferred should invariably be noted in the remarks column. Wherever a subscriber is transferred to another office or his policy is discharged, his name should be scored out from the register giving necessary remarks.

(iii) After the preparation of the monthly pay bill, the amount of recovery on account of PLI premium shown in the bill should be posted in the monthly column in the register with proper reference to the bills or the vouchers. The fact of excess or non-recovery should be briefly noted in the remarks column. Extracts should be attached to the relevant bills in support of the recoveries. While taking extracts it should be seen that the names of those insurants from whom recoveries were made in previous months but no recoveries have been made during the current month either on account of transfer or discharge of that policy or on account of leave salary being not drawn or the official being on leave without pay, should be included in the current month's schedule and necessary remarks noted against their names.

(iv) Similarly, the remarks 'New Policy' or Transferred from ……………………………Office should be given in the schedule against the names of insurant entered for the first time in current month. Reasons for short or excess recovery should be noted briefly in the remarks column. In short, schedule of Postal Life Insurance recoveries to be attached to the bills, would be a record not only of those from whom the recovery has actually been affected but also of those from whom recovery was being affected previously but has not been affected. IV. SECURITY DEPOSITS