Rule 234 — GFR

Rule 234 Register of Grants. A Register of Grants shall be maintained by the sanctioning authority in the format given in Form GFR - 21.

(i) Columns

(i) to

(v) of the Register in format at Form GFR - 21 should be filled in simultaneously with the issue of the order sanctioning each Grant. These columns should be attested by any Gazetted Officer nominated for the purpose by the sanctioning authority. The serial number should be recorded on the body of the sanction at the time the item is entered in the Register as under: “Noted at Serial No …………………… in the Register of Grants”.

(ii) Such a record will guard against the possibility of double payment. Columns

(vi) and

(vii) should be filled in and attested by the Gazetted Officer concerned as soon as the bill is ready. The bill should then be submitted to the Gazetted Officer nominated to act as Drawing and Disbursing Officer with the register for signing the bill and to the sanctioning authority for giving dated initials in column

(viii) of Register. It should also be the duty of the sanctioning authority to verify that the conditions, if any, attached to the Grant have been duly accepted by the Grantee without any reservation and that no other bill for the same purpose has already been paid before. No bill should be signed unless it has been noted in the Register of Grants against the relevant sanction. This will also facilitate watching of payments in installments, if any, in the case of lump sum sanctions.

(iii) Information at column

(xiii) of the Form GFR-21 above should be used also for regulating the subsequent Grants.