Rule 208 — GFR

Rule 208 (1) Receipt of goods and materials from private suppliers.

(i) While receiving goods and materials from a supplier, the officer—in-charge of stores should refer to the relevant contract terms and follow the prescribed procedure for receiving the materials.

(ii) All materials shall be counted, measured or weighed and subjected to visual inspection at the time of receipt to ensure that the quantities are correct, the quality is according to the required specifications and there is no damage or deficiency in the materials. Technical inspection where required should be carried out at this stage by Technical Inspector or Agency approved for the purpose. An appropriate receipt, in terms of the relevant contract provisions may also be given to the supplier on receiving the materials.

(iii) Details of the material so received should thereafter be entered in the appropriate stock register, preferably in an IT- based system. The officer-in- charge of stores should certify that he has actually received the material and recorded it in the appropriate stock registers.