Rule 115 — GFR 2017
Original Rule Text
Rule 115
The following principles shall be generally
observed in dealing with claims preferred
What This Means
This rule sets a fundamental standard for how all government offices and officers must handle any financial request or demand for payment made against the government. These requests are commonly referred to as 'claims.' Whether it's a bill from a company that provided services, an employee's request for reimbursement for official travel, or any other demand for funds, this rule states that certain general principles must always be followed.
Essentially, it means that when you receive a claim, you cannot process it arbitrarily or based on personal discretion. You are required to deal with it fairly, transparently, and according to established procedures. This involves verifying the legitimacy and accuracy of the claim, ensuring all necessary supporting documents are provided, and confirming that the claim aligns with all existing financial rules, regulations, and budgetary allocations. The primary goal is to ensure that public funds are used responsibly, ethically, and that all claims are handled consistently and without bias.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1All financial claims submitted to the government must be handled according to established principles, not arbitrarily.
- 2Officers are required to process claims fairly, transparently, and without bias.
- 3Verification of the legitimacy, accuracy, and completeness of every claim is a mandatory step.
- 4Claims must be supported by proper and complete documentation as per financial rules and regulations.
- 5Adherence to all relevant financial rules, regulations, and budgetary provisions is paramount when processing claims.
- 6The process should aim for efficiency and timely resolution of claims while maintaining due diligence.
Practical Example
Imagine Ms. Kavita Singh, an Accounts Officer in the Ministry of Education, receives an invoice from 'EduTech Solutions Pvt. Ltd.' for ₹1,20,000 for software licenses provided to various government schools. According to Rule 115, Ms. Singh cannot simply approve the payment. She must first observe the general principles for dealing with claims.
This means she needs to verify if the software licenses were indeed ordered by the authorized department, if the quantity and type of licenses match the purchase order, and if the price aligns with the agreed-upon contract. She would check the original purchase order, the delivery confirmation, and ensure that EduTech Solutions Pvt. Ltd. is an approved vendor. If all documentation is in order, the services were received, and the claim aligns with the terms of the contract and government procurement rules, she would then initiate the payment process. If there are discrepancies, such as a mismatch in the number of licenses or missing acceptance certificates, she would raise an objection and seek clarification or correction from EduTech Solutions Pvt. Ltd., ensuring that public funds are disbursed only for legitimate and fully documented claims.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
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This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.