Annexure V — DFPR
Original Rule Text
Dear Secretary, Following rationalization of schemes in the 2016-17 BE, instructions were issued for preparation of outcome budgets with the approval of CEO, NITI Aayog. However, due to paucity of time outcome budget for 2016-17 was submitted in the old format with the understanding that follow up action will be taken soon thereafter.
2. It is again reiterated that outcomes need to be defined for both Central Sector Schemes and Centrally Sponsored Schemes. The following action needs to be taken in this regard:
a) Measurable Outcomes need to be defined for each scheme over the medium term, that is going forward up to the year 2019-20 (the end of Fourteenth Finance Commission period). b) On the financial side, the budgetary allocation for 2016-17 may also be normatively projected going forward up to the year 2019-20 (assuming a normative increase of 5- 10% every year). c) Year to year physical outputs, consistent with the financial resources projected above, need to be worked out in a manner that is not out of line with the measurable outcomes as defined in para
(a) above. d) The output-outcome framework may be got approved from CEO, NITI Aayog by the end of the first quarter i.e. 30 June 2016. e) An evaluation framework will also be designed for each scheme based on this exercise. Continuation of any scheme beyond the Fourteenth Finance Commission period will be contingent on the result of such evaluation conducted by NITI Aayog.
3. I would request you to carefully identify the outcome parameters that would be true indicators of the desired outcome. This may be given top priority as the forthcoming RE/BE and outcome budgets will be based on this exercise.
Yours sincerely, Sd/- (Ashok Lavasa) Secretary to the Govt. of India as per list attached. Copy to: CEO, NITI Aayog
OTHER RELATED ORDERS
Committee on Establishment Expenditure Expenditure Secretary Chairperson Secretary of the Administrative Ministry/Department Member Joint Secretary, Department of Expenditure Member Adviser, PAMD, NITI Aayog Member Representative of Budget Division Member Financial Advisor of the Administrative Ministry/Department Member-Secretary Representative of other Ministries/Departments/Agencies concerned may be invited as per the requirement.
2. According to the Transaction of Business Rules, 1961 creation of a new company, autonomous body, institution/university or special purpose vehicle, along with creation of posts at the level of Joint Secretary & above, needs to be put for approval before the Cabinet. This is necessary to ensure that parastatal bodies do not multiply, and establishment liabilities of the Government, whether direct or contingent, do not increase at the cost of other desirable expenditure. For appraisal of such proposals, a Committee on Establishment Expenditure (CEE) is constituted as follows:
3. CEE will serve as the appraisal forum for creation of New Bodies, and will inter alia examine the following:
(i) The need for creation of the new body and whether the stated policy objectives can be achieved by restructuring an existing body or expanding the scope of a subordinate/ attached office?
(ii) The number of posts need to be created in the new body and at what levels?
[Ministry of Finance DoE OM No. 1(5)/2016 EII(A) dated 15.09.2016] Sub:- Committee on Establishment Expenditure (CEE). Consequent upon the announcement in the Union Budget 2016-17 to do away with the Plan/ Non-Plan distinction at the end of the 12th Five year plan, this Department has issued revised guidelines for the formulation, appraisal and approval of public funded schemes and projects. It has accordingly been decided to revise the non-plan appraisal & approval mechanism in supersession of this Departments OM No. 1(5)/2016-E II(A) dated 27th May, 2016 relating to the financial powers of Ministries/ Departments with regard to expenditure on non-plan schemes and projects.
(iii) What will be the recurring expenditure for ten years, including establishments, running and O&M expenditure, if any?
(iv) To what extent the recurring expenditure can be borne from internal resources thereby minimizing the budgetary burden of the Government?
4. Creation of a new body may not be an end in itself. In many cases, while creation of a new body is the primary objective, one-time project work may need to be undertaken. Sometimes, creation of a new body may be incidental to execution of a major project or implementation of a major scheme or a programme. In such cases, depending on the level of delegation, a combined EFC/CEE or a combined PIB/ CEE may be held. However, after appraisal, while creation of a new body will be placed before the Cabinet for approval, the scheme or the project may be dealt with the guidelines contained in this department’s OM No. 24(35)/PF-II/2012 Dated 05 August, 2016.
5. It is emphasised that creation of new posts, in Ministries/Departments, Attached or Subordinate offices, will continue to be processed on file and not placed before the CEE. Similarly, creation of new posts within existing bodies may also be processed on file, and new project works in an existing body may continue to be approved in accordance with the extant delegation of powers. However, no pre-investment activity related to creation of a New Body or Institution will be approved without the in principle approval of the Department of Expenditure, unless there is a specific budget announcement to that effect.
6 All matters required to be placed before the Cabinet committee on Security may be forwarded to Pers. Division of the Department of Expenditure.
7 The Integrated Finance of the respective Administrative Ministry/ Department shall function as the Secretariat for the CEE.
8 This issues with the approval of the Finance Minister and will come into force with immediate effect. (Annie G. Mathew) Joint Secretary to the Government of India
To All Secretaries to Government of India All Financial Advisers to Ministries/ Departments. [Ministry of Finance DoE O.M. No. F No. 7(1)/E.Coord-I/2017, dated 04.01.2024]
Sub:- Compendium of instructions for Creation, Revival, Continuation, Conversion, Up-gradation, Down-gradation and Abolition of posts in Autonomous Bodies under Central Government.
The following compendium of instructions for Creation, Revival, Continuation, Conversion, Transfer, Up-gradation, Down-gradation and Abolition of posts in Autonomous Bodies under Central Government is issued in supersession of all previous instructions/orders.
2.1 These instructions shall apply to creation, continuation, revival, conversion, transfer, up-gradation, down-gradation and abolition of posts in Autonomous Bodies under Central Government in supersession of all instructions or advice issued till date. 2.2 Any specific exemption allowed to any Autonomous Body under a Ministry or Department on creation, revival, continuation, conversion, transfer, up-gradation and down-gradation of posts is also withdrawn. 2.3
(a) If delegation of powers for creation, revival, continuation, conversion, transfer, up-gradation and down gradation of posts are required or otherwise available under any Authority, the same shall be brought to the notice of this Department separately for further necessary action.
(b) Autonomous Bodies, which are financially self- sustained or receives marginal/negligible grant from Government of India, seeking exemption from these instructions shall submit proposal to Department of Expenditure clearly bringing out the quantum of grant received from Government of India. However, these Autonomous Bodies shall abide by the Pay Level in Pay Matrix as applicable to equivalent posts/ranks in Central Government/approved by Central Government.
3. Creation of posts: 3.1 Creation of posts at SAG and above levels [Pay Levels-14 and above] and Chief Executive of Autonomous Bodies irrespective of pay level shall be submitted to Cabinet. 3.2 Proposals for creation of posts noted at para 3.1 shall be submitted to Cabinet by the Administrative Ministry as per laid down procedure after consultation with nodal Departments including Department of Expenditure. 3.3 All other proposals for creation of posts shall be referred to Department of Expenditure through respective Integrated Financial Division (IFD), with the approval of Secretary of Administrative Ministry/Department. 3.4 In case of multiple proposals, e.g. proposals for different grades in the same Autonomous Body or one or more Autonomous Bodies under the same Ministry/ Department, the Administrative Ministry/Department shall submit a consolidated proposal. 3.5 Proposals for creation of posts shall be submitted on file, along with the prescribed checklist issued by this Department (Annexure– I).
Level of Post Approving Authority Posts equivalent to SAG and above levels [Pay Level-14 and above] and all Chief Executive Posts of Autonomous Bodies irrespective of Pay Level. Cabinet Posts below SAG level [Below Pay Level-14] Department of Expenditure
Separate checklist may be prepared for each category of post. Proposals without complete information and without approval of Secretary of Administrative Ministry/Department will not be considered and will be returned to the Administrative Ministry.
3.6 The authority competent to approve creation of post
(s) shall be as below:
5. Abolition and Revival of posts: 5.1 A post lying vacant for more than 5 years from the date of creation or date of falling vacant, shall stand abolished.
4. Creation of Supernumerary posts: 4.1 The Competent Authority for creation of posts and procedure in respect of supernumerary posts shall be the same as for regular posts given at para 3 above. 4.2 Supernumerary post
(s) shall be personal to the officer
(s) for whom it is created and for a limited period to be specified in the order itself. It shall stand abolished as soon as the officer
(s) for whom it is created vacates it on account of retirement/promotion/ accommodation against a regular post/or any other reason. 4.3 Administrative Ministries/Departments under intimation to concerned Financial Advisors shall maintain a record of the supernumerary posts, the particulars of the individuals who hold liens against them and the progressive abolition of such posts as and when the holders of the posts vacate them.
5.4 Statutory posts are not covered under these instructions. Only the posts mentioned in Statute may be considered Statutory, not their support staff (see para 2.6).
5.5 Once a post is deemed to be abolished (unless covered under para 5.2) it shall not be filled, except by creating it de novo by following the procedure under para 3.
5.2 In cases where
(i) the recruitment process has been initiated within 4 years of the creation/arising of vacancy and is underway but appointment orders have not been issued within the period of 5 years, or
(ii) there are specific Court directions requiring the filling of a post, or
(iii) filling of posts was delayed due to Court orders on finalization of seniority lists/filling of the posts etc., or
(iv) promotion posts under reservation quota could not be filled due to non-availability of eligible candidates in the feeder grade, or
(v) posts are essential for functioning of the institute and for which matching savings can be provided by the organization by surrendering live posts without compromising the hierarchy of the Cadre or affecting the promotional channels of the feeder grades in the same hierarchy the posts may be revived with prior approval of Department of Expenditure.
Type of Post Category Action required Statutory Posts Do not fall under abolition category Revival not required Post vacant for less than 5 years Live Revival not required Post vacant for 5 years or more Abolished The posts are deemed to be abolished whether or not abolition order is issued by the Administrative Ministry/ Department. In cases covered by para 5.2, posts may be revived with the approval of Department of Expenditure.
Level of Post Approving Authority All posts Department of Expenditure
6.2 Proposals for continuation of temporary posts up to Selection Grade [Pay Level-12], shall be considered by the Administrative Secretary in consultation with the FA subject to the condition that the purpose for which the temporary post is created, i.e a temporary organisation, a scheme, a project, etc. is further approved by the Competent Authority for continuation. In case of difference of opinion, the proposal shall be submitted to Department of Expenditure with documents supporting creation of such post
(s) and approval of Competent Authority for continuation of the temporary body, scheme, project or purpose for which the post is created.
6. Continuation of temporary posts: 6.1 Continuation of temporary posts would be considered subject to continuation of the temporary body/scheme/project for which the posts were initially sanctioned.
Level of Post Approving Authority Up to Selection Grade [Pay Level-12] Secretary of Administrative Ministry /Department in consultation with the Financial Advisor All posts above Selection Grade (Pay Level-12) and below Apex Level [Below Pay Level-17] Department of Expenditure Apex Level, [Pay Level-17] CoS [Secretary (DoE), Secretary, DoP&T and Cabinet Secretary]
Level of Post Approving Authority All Posts Department of Expenditure
IFD, with the approval of concerned Secretary. Administrative Ministry/Department shall provide necessary supporting documents showing approval of Competent Authority for continuation the temporary body/scheme/project/purpose for which the posts were initially sanctioned.
6.4 For continuation of posts in the Apex Level (L-17), Department of Expenditure will examine and put up the proposal to the Committee of Secretaries comprising Secretary (Exp), Secretary (DoP&T) and Cabinet Secretary.
6.5 The Authority competent to approve Continuation of temporary post
(s) shall be as below:
7.3 The Authority competent to approve transfer of post
(s) shall be as below:
7. Transfer of Posts: 7.1 A post sanctioned for a specific purpose shall not be diverted for another purpose at the same or a different station.
8.4 The Authority competent to approve conversion of post
(s) shall be as below:
9. Up-gradation including temporary up-gradation of posts: 9.1 Occasions may arise when a post may be required to be up-graded on functional requirement or otherwise on permanent basis or temporary basis for a specific period.
Level of Post Approving Authority Up to Selection Grade [Pay Level-12] Secretary of Administrative Ministry/ Department in consultation with the Financial Advisor Above Selection Grade and below Apex Level [Above Pay Level-12 but below Pay Level-17] Department of Expenditure Apex Level [Pay Level-17] CoS [Secretary (DoE), Secretary, DoP&T and Cabinet Secretary]
8.2 Proposal for conversion of a temporary post to permanent one up to Selection Grade [Pay Level-12], shall be considered by the Administrative Secretary in consultation with the Financial Advisor. In case of difference of opinion, the proposal shall be submitted to Department of Expenditure with documents supporting creation of such post
(s) and approval of Competent Authority for continuation without sunset clause of the temporary body, scheme or project for which the post is created.
8.3 Proposal for conversion of temporary post to permanent one above Selection Grade [Pay Level-12] shall be submitted to Department of Expenditure with the approval of Secretary of the Administrative Ministry/Department along with documents supporting creation of such post
(s) and approval of Competent Authority for continuation without sunset clause of the temporary body, scheme or project for which the post is created.
8. Conversion of Temporary Posts to Permanent: 8.1 A temporary post is created with the approval of the Competent Authority for a specific purpose and with a specific tenure. Thus, if the purpose for which the post is created, i.e a temporary organisation, a scheme, a project, etc. is further approved by the Competent Authority to continue permanently or without a sunset clause, then the post may be converted to permanent.
Level of Post Approving Authority SAG and above level [Pay Level-14 and above] Cabinet Below SAG level [Below Pay Level-14] Department of Expenditure
Level of Post Approving Authority SAG and above level [Pay Level-14 and above] Appointment Committee of Cabinet (ACC) (As per Transaction of Business Rules, 1961) Below SAG level [Below Pay Level-14] Department of Expenditure
9.2 Up-gradation of a post is equivalent to creation. 9.3 The procedure for permanent up-gradation shall be the same as for creation of posts given at para 3 of these instructions.
9.4 The procedure for temporary up-gradation of post
(s) of SAG and above Level [Pay Level-14 and above] shall be as per the First Schedule of Transaction of Business Rules, 1961.
9.5 Proposals for temporary up-gradation of post
(s) other than those covered under Transaction of Business Rules, 1961 shall be submitted to Department of Expenditure in the same manner as for creation of posts (see para 3.4).
9.6 The Authority competent to approve permanent up-gradation of post
(s) shall be as below:
9.7 The Authority competent to approve temporary up-gradation of post
(s) shall be as below:
Level of Post Approving Authority SAG and above level [Pay Level-14 and above] Cabinet Below SAG level [Below Pay Level-14] Department of Expenditure
10. Down-gradation of posts including temporary down-gradation: 10.1 Occasions may arise when a post may be required to be down-graded on functional requirement or otherwise on permanent basis or temporary basis for a specific period. 10.2 Proposal for permanent down-gradation of posts of SAG and above level [Pay Level-14 and above] shall be submitted to Cabinet. 10.3 Proposal for permanent down-gradation of posts below SAG Level [below Pay Level-14] shall be submitted to Department of Expendi- ture with the approval of the Administrative Secretary and Financial Advisor along with justification. 10.4 The Authority competent to approve permanent down-gradation of post
(s) shall be as below:
Level of Post Approving Authority SAG level and above [Pay Level-14 and above] Appointments Committee of the Cabinet (ACC) (As per the First Schedule of the Transaction of Business Rules, 1961) Below SAG level [Pay Level-14] Department of Expenditure Post in Group ‘B’ & ‘C’ cadres where Ministry/Department is Competent Authority to make appointment. Administrative Secretary in consultation with the Financial Advisor
10.5.7 The number of posts required for temporary down-gradation may be calculated by the Administrative Ministry as per organizational requirement and tenure of such down-gradation may be decided keeping in view availability of personnel for filling such posts on promotion. 10.5.8 Temporary down-gradation shall be confined within the same Group. 10.5.9 Orders of temporary down-gradation of any post should be self-explanatory and should have an in-built clause of simultaneous up-gradation of post as and when incumbent is eligible for promotion to the higher level (after following due procedure for promotion). 10.5.10 The exercise shall be done with the approval of Administrative Secretary in consultation with the Financial Advisor. 10.5.11 Proposals for temporary down-gradation of posts, wherever the Administrative Ministry/Department is not competent, shall be submitted to Department of Expenditure with the approval of Administrative Secretary in consultation with the Financial Adviser.
10.6 The Authority competent to approve temporary down-gradation of post
(s) shall be as below:
11. The power to relax any of the provisions of these guidelines shall lie with the Department of Expenditure.
The following compendium of instructions for Creation, Revival, Continuation, Conversion, Transfer, Up-gradation, Down-gradation and Abolition of posts under Central Government is issued in supersession of all previous instructions/ orders.
[Ministry of Finance DoE O.M. No.FNo. 7(1)/E.Coord-I/2017, dated 05.01.2024] Sub:- Compendium of instructions for Creation, Revival, Continuation, Conversion, Transfer, Up-gradation, Down-gradation and Abolition of posts under Central Government.
Level of Post Approving Authority Posts equivalent to SAG and above levels [Pay Level-14 and above] Cabinet Posts below SAG Level [Below Pay Level-14] Department of Expenditure
2.1 These instructions shall apply to creation, continuation, revival, conversion, transfer, up-gradation, down-gradation and abolition of posts in Central Government Ministries/Departments, Attached Offices, Subordinate Offices and Central Govt posts in Statutory Bodies. 2.2 Any specific exemption allowed to any Ministry or Department on creation, revival, continuation, conversion, transfer, up-gradation and down-gradation of posts is also withdrawn except for delegations contained in Appendix-1. 2.3 If delegation of powers for creation, revival, continuation, conversion, transfer, up-gradation, down-gradation of posts other than those under Appendix-1, are required or otherwise available under any Authority, the same shall be brought to the notice of this Department separately for further necessary action. 2.4 Proposals for creation, revival, continuation, conversion, transfer, up-gradation, down-gradation and abolition of posts [except where powers are delegated to Administrative Ministries/Departments and Financial Advisors vide this order] shall be routed through the IFD with the approval of Minister/Secretary of concerned Administrative Ministry, as applicable. 2.5 These instructions shall not be applicable to CPSEs, which may follow the instructions issued by Department of Public Enterprises in this regard. Instructions in respect of Autonomous Bodies are being issued separately. 2.6 These instructions shall not be applicable to Statutory posts. A post shall be categorised as Statutory, if it is specifically mentioned under the provisions of any Act of Parliament. Post
(s) created by Rules/Notification/Executive orders under any of the provisions of a Statute subsequent to notification of the Statute for smooth functioning of the Statutory Body shall not be categorised as Statutory Posts. These posts shall be subject to the provisions of these instructions.
2.8 Proposals for creation of posts as part of a Statute should invariably be brought to the notice of Department of Expenditure through Appraisal Notes/DCN for approval.
3.5 The Authority competent to approve creation of post
(s) shall be as below:
3. Creation of posts: 3.1 Creation of posts at SAG and above levels [Pay Level-14 and above] shall be submitted to Cabinet in terms of the Transaction of Business Rules 1961. Views/comments of Department of Expenditure for such proposals shall be obtained at DCN stage. 3.2. Proposals for creation of posts below SAG level shall be referred to Department of Expenditure through the respective IFD, with the approval of Minister-in-Charge. 3.3 In case of multiple proposals, a consolidated proposal shall be submitted. 3.4 Proposals for creation of posts shall be submitted on file, along with the prescribed checklist issued by this Department (Annexure–I). Separate checklists may be prepared for each category of post. Proposals without complete information and without approval of the Minister-in-Charge will not be considered and will be returned to the Administrative Ministry.
5. Abolition and Revival of Posts: 5.1 A post lying vacant for more than 5 years from the date of creation or date of falling vacant, shall stand abolished.
5.2 In cases where
(i) the recruitment process has been initiated within 4 years of the creation/arising of vacancy and is underway but appointment orders have not been issued within the period of 5 years, or
(ii) there are specific Court directions requiring the filling of a post, or
(iii) filling of posts was delayed due to Court orders on finalization of seniority lists/filling of the posts etc., or
(iv) promotion posts under reservation quota could not be filled due to non-availability of eligible candidates in the feeder grade or
(v) posts are essential for functioning of the organisation and for which matching savings can be provided by the organization by surrendering live posts without compromising the hierarchy of the Cadre or affecting the promotional channel of the feeder grades in the same hierarchy. the posts may be revived with prior approval of Department of Expenditure.
4. Creation of Supernumerary Posts: 4.1 The Competent Authority for creation of posts and procedure in respect of supernumerary posts shall be the same as for regular posts given at para 3 above. 4.2. Supernumerary post
(s) shall be personal to the officer
(s) for whom it is created and for a limited period to be specified in the order itself. It shall stand abolished as soon as the officer
(s) for whom it is created vacates it on account of retirement/promotion/ accommodation against a regular post/or any other reason. 4.3. Administrative Ministries/Departments under intimation to concerned Financial Advisors shall maintain a record of the supernumerary posts, the particulars of the individuals who hold liens against them and the progressive abolition of such posts as and when the holders of the posts vacate them.
Type of Post Category Action required Statutory Posts Do not fall under abolition category Revival not required Post vacant for less than 5 years Live Revival not required Post vacant for 5 years or more Abolished The posts are deemed to be abolished whether or not abolition order is issued by the Administrative Ministry/ Department. In cases covered by para 5.2, posts may be revived with the approval of Department of Expenditure.
Level of Post Approving Authority All posts Department of Expenditure
5.6 A list of abolished posts shall be submitted to the Department of Expenditure annually though the Financial Advisor concerned.
5.7 Categorisation of vacant posts:
Level of Post Approving Authority Up to Selection Grade [Pay Level-12] Secretary of Administrative Ministry/ Department in consultation with the FA All posts above Selection Grade (Pay Level-12) and below Apex Level [Below Pay Level-17] Department of Expenditure Apex Level, [Pay Level-17] CoS [Secretary (DoE), Secretary, DoP&T and Cabinet Secretary]
6.4 For continuation of posts in the Apex Level (L-17), Department of Expenditure will examine and put up the proposal for approval of the Committee of Secretaries comprising Secretary (Exp), Secretary (DoP&T) and Cabinet Secretary.
6.5 The Authority competent to approve Continuation of temporary post
(s) shall be as below:
6. Continuation of temporary posts: 6.1 Continuation of temporary posts would be considered subject to continuation of the temporary body/scheme/project / purpose for which the posts were initially sanctioned.
Level of Post Approving Authority All Posts Department of Expenditure
7.1 A post sanctioned for a specific purpose shall not be diverted for another purpose at the same or a different station.
8.2 Proposal for conversion of temporary post to permanent one up to Selection Grade [Pay Level-12], shall be considered by the Administrative Secretary in consultation with the Financial Advisor. In case of difference of opinion, the proposal shall be submitted to Department of Expenditure with documents supporting creation of such post
(s) and approval of Competent Authority for continuation without sunset clause of the temporary body, scheme or project for which the post is created.
8.3 Proposal for conversion of temporary posts to permanent above Selection Grade [Pay Level-12] shall be submitted to Department of Expenditure with the approval of Secretary of the Administrative Ministry/Department along with documents supporting creation of such post
(s) and approval of Competent Authority for continuation without sunset clause of the temporary body, scheme or project for which the post is created.
8. Conversion of Temporary Posts to Permanent: 8.1 A temporary post is created with the approval of the Competent Authority for a specific purpose and with a specific tenure. Thus, if the purpose for which the post is created, i.e a temporary organisation, a scheme, a project, etc. is further approved by the Competent Authority to continue permanently or without a sunset clause, then the post may be made permanent.
Level of Post Approving Authority Up to Selection Grade [Pay Level-12] Secretary of Administrative Ministry /Department in consultation with the Financial Advisor Above Selection Grade and below Apex Level [Above Pay Level-12 but below Pay Level-17] Department of Expenditure Apex Level [Pay Level-17] CoS [Secretary (DoE), Secretary, DoP&T and Cabinet Secretary]
Level of Post Approving Authority SAG and above level [Pay Level-14 and above] Cabinet Below SAG level [Below Pay Level-14] Department of Expenditure
8.4 The Authority competent to approve conversion of post
(s) shall be as below:
9.6 The Authority competent to approve permanent up-gradation of post
(s) shall be as below:
10. Down-gradation of posts including temporary down-gradation: 10.1 Occasions may arise when a post may be required to be down-graded on functional requirement or otherwise on permanent basis or temporary basis for a specific period. 10.2 Proposals for permanent down-gradation of posts of SAG and above level [Pay Level-14 and above] shall be submitted to Cabinet. 10.3 Proposals for permanent down-gradation of posts below SAG Level [below Pay Level-14] shall be submitted to Department of Expenditure with the approval of the Administrative Secretary and Financial Advisor along with justification.
10.4 The Authority competent to approve permanent down-gradation of post
(s) shall be as below:
Level of Post Approving Authority SAG and above level [Pay Level-14 and above] Appointment Committee of Cabinet (ACC) (As per Transaction of Business Rules, 1961) Below SAG level [Below Pay Level-14] Department of Expenditure
Level of Post Approving Authority SAG and above level [Pay Level-14 and above] Cabinet Below SAG level [Below Pay Level-14] Department of Expenditure
9.7 The Authority competent to approve temporary up-gradation of post
(s) shall be as below:
Level of Post Approving Authority SAG level and above [Pay Level-14 and above] Appointments Committee of the Cabinet(ACC) (As per the First Schedule of Transaction of Business Rules, 1961) Below SAG level [Pay Level-14] Department of Expenditure Post in Group ‘B’ & ‘C’ cadres where Ministry/Department is Competent Authority to make appointment. Administrative Secretary in consultation with the FA
S No. Ministry / Department Power delegated Date of Order 1. Comptroller and Auditor General (C&AG) The sanction of the President to the delegation of powers to the Comptroller and Auditor General for the creation of temporary and permanent posts in the Indian Audit and Accounts Department as indicated below:- Post:- Temporary and permanent posts of Heads of Departments on any scale or rate of pay carrying pay upto and inclusive of Rs.2750/- p.m. in the revised scales of pay approved by the President for posts of similar character under the Central Government irrespective of whether a post of a similar character exists in the Audit Department. 11.07.1975
10.6 The Authority competent to approve temporary down-gradation of post
(s) shall be as below:
Delegation of Power to Ministries / Departments
Nature of power:- Full powers The above delegation is subject to the condition that funds to meet the cost of the post, if temporary, can be found by valid appropriation or re-appropriation from within the provision placed at the disposal of the Comptroller and Auditor General; or, if permanent, permanent recurring saving is available to meet its cost. 2. Railways The powers delegated to undertake crew rationalization and create nongazatted revenue posts necessitated by crew review exercise, in relaxation of this Department’s O.M. dated 19.06.2023 04.09.2020 power is delegated to Railways to create non-gazetted revenue posts (crew only) as part of crew review exercise. 3. Intelligence Bureau For continuation of delegated powers to DIB for transfer of location of posts and exemption from the clauses of deemed-abolition, taking into account the CCS approval. 31.05.2019 4. Defence Transfer of Posts including Re-designation in Army/Navy/Air Force and Indian Coast Guard up to the level of Major General/Equivalent with concurrence of Secretary (Defence Finance)/ FA(DS) and approval of Raksha Mantri in view of operational requirements. For transfer of posts above Major General/equivalent, approval of Finance Minister is required. 27.10.2020
Annexure – I to Order 2 & 3
5. External Affairs Transfer of posts among Missions/ Posts abroad. 03.11.2017 6. Lt. Governor of Delhi Creation of Group A, B, C & D posts both on the plan and non-plan sides under the Government of NCT of Delhi subject to the condition that the Balance from Current Revenues continues to remain positive. 01.01.1997 7. Atomic Energy Continuation of powers for creation of scientific and technical posts in R&D Units aided institutions of D/o Atomic Energy for further 05 years. For JS level and above approval of Cabinet Committee on Security is required. (issued by PMO). 07.08.2014
S. No Particulars Details of Posts 1 Name/Designation of the post 2 No. of post
(s) 3 Pay Level of the post in Pay Matrix (7th CPC) 4 Nature of Post (Scientific/ Technical/ Admin/ Faculty / others) 5 Duties and responsibilities of the post 6 Functional justification for creation 7a. Does this post exist with same level of pay in the organization? If no, how the level of pay & nomenclature of the post has been derived. 7b. Does the same scale of pay exist in analogous organization? 8 How the work is being managed in the absence of the post (if the proposal is for existing organization)
Checklist for Creation of Posts
9 Mode of recruitment as per RRs (enclosed copy of RRs) (in case of existing organization for which post
(s) is proposed). Promotion/DR/Deputation/ Any Other mode 10 Whether it is a new or existing organization? 11 Whether the concurrence of Cadre Controlling Authority has been obtained (in case of cadre posts)? 12 In case of Group ‘A’ post of Organized Gr ‘A’ Cadre, prior approval of DoPT is required. Whether approval of DoPT is obtained? 13 No. of existing posts along with Pay Level in the grades where post
(s) is proposed to be created. 14 Hierarchy of the cadre in which the post
(s) proposed to be created. 15 Whether any norms exist for the proposed posts. If yes, copy of the norms may be provided? 16 Possibility of outsourcing or appointing persons on contract for the work for which post
(s) is proposed. 17 Financial implications 18 Possibility of providing matching savings (Specific posts with level of pay) (FA may certify that posts offered for matching savings are live and not surrendered earlier or abolished) 19 Recruitment Plan of the proposed posts may be provided. Organization Details 1 Name of the organization 2 Hierarchy of different Cadres in the organization 3 Status of Organization (HQ of Ministry or Department/ Attached Office/ Subordinate Office/ Statutory Body/ Autonomous Institution) 4 Detailed sanctioned strength of organization (category wise) with level of pay and vacancy position (with date of vacancy) as per format enclosed (SS/ PIP/Vacancy). 5 Any other relevant information
Sl. No Name of the Post & Designation Sanctioned Strength Person in Position Vacancy Position (Datewise)
S. No. Particulars 1 Name/Designation of the post 2 No. of posts to be revived 3 Pay Level of the post in Pay Matrix (7th CPC) 4 Date of vacancy (for each post) 5 Mode of recruitment as per RRs (enclose copy of RRs) Promotion / DR / Deputation / Any other) 6 Duties and responsibilities of the post 7 Functional justification of revival of the post (each posts separately) 8 Efforts made to fill up the post, since date of vacancy (in chronological order with relevant documents) 9 How the work is being managed in the absence of the post and why this arrangement cannot be continued? 10 Possibility of outsourcing / keeping personnel on contract for the work 11 Hierarchy of the cadre to which the posts belongs 12 Whether any court case is / was pending in any Court / CAT 13 Concurrence of Secretary and FA may be obtained before referring the proposal to DoE
Checklist for Revival of posts
Signature of concerned JS Signature of Financial Advisor
14 Details of posts with level of pay proposed to be surrendered under Para 5.2
(v) of the guidelines Organization details 1 Name of the Department / Organization 2 Hierarchy of different Cadres in the organization 3 Status of Organization (HQ of Ministry or Department/ Attached Office/ Subordinate Office/ Statutory Body/ Autonomous Body) 4 Detailed sanctioned strength of organization (category wise) with level of pay and vacancy position (with date of vacancy) / person-in position 5 Any other information
Sl. No Name of the Post & Designation Sanctioned Strength Person in Position Vacancy Position (Datewise)
[Ministry of Finance DoE O.M. No. F No. 24(3)/E.Coord/2018, dated 26.03.2018.] Sub:- Provision of telephone facilities and reimbursements to officers of Government of India.
The Department of Expenditure has from time to time issued instructions on provision of telephone facilities, monetary ceilings on reimbursement to the officers of the Government of India. Given the increasing dependence on telecommunication technology including mobile telephones for carrying out official work, the existing instructions have been comprehensively reviewed, revised and the following instructions are hereby circulated for compliance by all Ministry/Departments, in supersession of all earlier instructions issued by this Department on the subject.
1. Official Telephones 1.1 All officers of the level of Deputy Secretary equivalent and above are entitled for office telephone with STD facility. For officers of the level below Deputy Secretary, Ministry/Departments may decide in consultation with the Financial Advisers on providing STD facility depending on their functional requirements. 1.2 ISD facility is allowed on official telephones in respect of Administrative Secretaries only. 1.3 All other cases for providing ISD facility on official telephone for officers of the level below Secretary to the Government of India may be decided by the Administrative Secretary in consultation with the concerned Financial Adviser. 1.4 Administrative Secretary/ Head of Departments may in consultation with the concerned Financial Adviser provide officers below the level of Deputy Secretary official telephones with STD facility on functional basis. This facility should not be given in a routine manner but extreme caution and austerity should be exercised. 1.5 Financial Advisors shall submit a half-yearly report to D/o Expenditure on the number of ISD facility concurred/approved during a financial year.
2. Residential telephones 2.1 All officers of the level of Deputy Secretary equivalent and above are entitled for one official residential landline telephone with STD facility. 2.2 Residential telephone can be allowed to officials below the rank of Deputy Secretary equivalent on functional basis subject to the condition that this facility shall be restricted to 25% of the sanctioned strength of Group ‘A officers in a Ministry/Department. This limit will equally apply to Attached and Subordinate offices. 2.3 ISD facility shall not be allowed on residential telephones. 2.4 Personal staff of Ministers [Private Secretary, Additional Private Secretary and 1st PA of Ministry] and Administrative Secretary [Principal Staff Officer (PS0)/ Senior Principal Private Secretary/ Principal
3. Mobile Phone Handsets 3.1 Officers of the level of Secretary and equivalent will be entitled to reimbursement for one mobile handset costing not more than Rs.25,000/- (Rupees Twenty Five thousand only) once during the whole tenure. Global roaming facility shall not be allowed on the mobile connection.
Sl.No. Level / Designation Limit on reimbursement 1. Secretary to the Government of India and equivalent level Rs. 4200/- per month + taxes as applicable 2. Additional Secretary to the Government of India and equivalent level Rs. 3000/- per month + taxes as applicable 3. Joint Secretary to the Government of India and equivalent level Rs. 2700/- per month + taxes as applicable 4. Director/Deputy Secretary to the Government of India and equivalent level Rs. 2250/- per month + taxes as applicable 5. Below the rank of Deputy Secretary and equivalent to the Government of India (restricted to 25% of the sanctioned strength of Group ‘A officers in a Ministry / Department / Attached /Subordinate office) Rs. 1200/- per month + taxes as applicable
Private Secretary/Private Secretary], Section Officer (Parliament) and Assistant Section Officer (Parliament) are entitled to the facility of one residential landline telephone.
4. Reimbursement of telephone call charges 4.1 Reimbursement of telephone call charges of residential telephone/ mobile phone/broadband/mobile data/data card shall be as per entitlement given below:
4.2 No SIM/data-card will be provided by office. 4.3 There will be no separate ceiling for the landline/ mobile/broadband/ mobile data/data card. The amount reimbursable will cover landline and / or mobile /broadband/mobile data/data card connection and shall be limited to the ceiling prescribed or as per actuals whichever is lower. Call charges over and above the ceiling prescribed along with taxes thereon shall be paid by the officers 4.4 The amount shall be reimbursed on submission of bills/receipt by the concerned officer. Officers are at liberty to choose the service provider and the tariff package for residential landline/mobile phones.
4.6 Reimbursement for mobile will be restricted to the officer in whose name the mobile connection is registered. 4.7 The entitlement of an officer drawing pay in a scale intervening between that of Director and Joint Secretary would be at par with that of Deputy Secretary/Director.
4.8 Excess expenditure upto 30% of the ceiling amount (applicable to the officer) can be reimbursed to officers of Joint Secretary equivalent and above and also to Private Secretary/ Officers on Special Duty to the Ministers subject to their submitting a certificate, duly justifying that excess expenditure incurred was for official purpose and unavoidable. This reimbursement would require the concurrence of the Financial Adviser concerned and sanction of the Administrative Secretary/ Secretary Equivalent of the Department/ Organization. In so far as Secretary/ Secretary equivalent officer are concerned, they shall be competent to exercise the aforesaid powers in their own cases. The power to sanction this expenditure shall not be delegated.
Monetary limit Periodicity i Minister’s office in his bunglow Rs. 3.5 lakh for furniture & furnishings and Rs.1.75 lakh for electrical appliances. Once during the tenure. ii Minister’s office in the Secretariat Rs. 11.30 lakh for furniture & furnishings and Rs. 2.60 lakh for electrical appliances. Once during the tenure.
5.2 No mobile phone facility shall be provided during training period whatsoever including training abroad. 6. These orders shall be effective from the date of issue of this Office Memorandum.
The undersigned is directed to refer to this Department’s OM No. 7(8)/E. Coord/94 dated 16.07.2009 on the ceiling on furnishings etc., to be provided in the office in Secretariat and office portion of the residence of Ministers.
2. This Department has been receiving proposals from various Ministries/Departments of Government of India seeking relaxation on the existing ceiling from time to time. The matter has been considered in consultation with the Ministry of Housing & Urban Affairs and it has been decided to revise the existing ceiling as follows:
3. The above financial ceilings should be strictly adhered to by all the Ministries/Departments. 4. This issues with the approval of Hon’ble Finance Minister.
5. Mobile Facility during official visits abroad 5.1 Officials and delegations visiting abroad for the purpose of short official visits/meeting/conferences/workshops may be provided SIM card by our Mission/Embassy. In case SIM card is not provided by our Mission/Embassy, there will be a monetary ceiling of Rs.2000/- per day for officer above the level of Additional Secretary and equivalent and Rs.1000/- per day for other officers towards reimbursement of call charges.
[Ministry of Finance DoE O.M. No. F No. 20(1)/E.Coord-2017, dated 03.08.2017] Sub:- Enhancing the ceiling on furnishings etc., to be provided in the office and office portion of the residence of Ministers.
3. International conferences/ workshops /seminars/ meetings etc: i. All proposals involving expenditure of Rs. 40 Lakh or less for holding conferences/ workshops/ seminars/ meetings etc. involving participation of foreign delegates may be decided by the Ministry/ Department in consultation with their Financial Adviser. The approval of the Minister in Charge, political clearance from Ministry of External Affairs and clearance of Ministry of Home Affairs from security angle (wherever required) shall be obtained. ii. All Proposals involving expenditure above Rs. 40 (Forty) lakh for incurring expenditure on holding conferences/ workshops/ seminars/ meetings etc. with international participation should be referred to the Department of Expenditure (DoE) with the approval of the Minister in Charge, political clearance from Ministry of External Affairs and clearance of Ministry of Home Affairs from security angle (wherever required) for obtaining approval of the Cabinet Secretary through Secretary (Expenditure). iii. Commitment for bearing travel/ accommodation cost on participants from foreign countries should be kept to the barest minimum. Ministries/ Departments shall exercise utmost economy and austerity in this regard.
Ministry of Finance, Department of Expenditure has been issuing guidelines for holding of Conferences / Workshops / Seminars, etc. (Domestic & International) from time to time with the objective that Ministries/Departments undertake such events keeping in mind the absolute necessity of it and adhering to utmost economy. The extant guidelines have been reviewed and stand revised.
2. It has been decided that henceforth only proposals involving expenditure above Rs. 40 lakhs for International as well as domestic Conferences/ Seminars / Workshops etc. will need to be referred to the Department of Expenditure.
[Ministry of Finance DoE O.M. No. F No. 19(36)/E.Coord/2018, dated 30.05.2018] Sub:- Guidelines to be followed for holding of Conferences/ Workshops/ Seminars, etc. (Domestic & International)
5. Autonomous Bodies: i. Conferences held by Autonomous Bodies generally generate revenue from sponsorships and registrations and most of the time either they do not require government support or require in small portions. Administrative Ministries are competent to grant approval for holding the conferences (whether domestic or international) where no funds are required from Government. ii. However, if Government funds are required and the financial assistance required is more than Rs. 40 Lakhs for International as well as Domestic conferences/ workshops /seminars/ meetings etc. such cases shall be referred to Department of Expenditure.
iv. “In-principle” approval of the Minister-in-charge should be taken sufficiently in advance before the event. v. Priority will be given to those conferences that arise out of international agreements/ obligations. Other conferences etc. should be planned only if there is residual provision in the Budget. vi. All preparations for holding the conference and other formalities should be completed sufficiently in advance to avoid any last minute hitch and embarrassment. vii. All administrative arrangements including issuance of invitations should be done after receiving Cabinet Secretary’s approval or as per the powers delegated under this OM.
4. Domestic conferences/ workshops /seminars/ meetings etc: Proposals involving Rs. 40 (Forty) lakh or less may be decided by the Ministry/ Department in consultation with their Financial Adviser. Proposals involving expenditure above Rs. 40 (Forty) lakh for incurring expenditure on holding conferences/ workshops/ seminars/ meetings etc. with participation limited to Indian delegates only may be referred to Department of Expenditure for approval of Secretary (Expenditure). Approval of Secretary of the Ministry/ Department may be obtained prior to the file being referred to Department of Expenditure.
i. Holding of Exhibitions/ fairs/ seminars/ conferences/ workshops etc. abroad should be discouraged except for promotion of trade and business and for projection of ‘Brand India’. For this purpose, depending on the nature of event, if more than one Ministry/ Department is involved, a Nodal Ministry/ Department should be identified to take the lead for coordinating and organizing the event.
ii. All proposals referred to Department of Expenditure on the subject should be sent at least one month in advance of commencement of the event and only through the Financial Adviser concerned. While referring the proposals to the Department of Expenditure, it may be ensured that necessary clearances viz. from Ministry of External Affairs, Ministry of Home Affairs etc. and approval of competent authority in the Ministry/ Department have been obtained and placed in the file. In the absence of these, the proposals will be returned without processing in the Department of Expenditure.
iii. Sufficient provision in the relevant Budget should be ensured before such proposals are processed in the Ministry/ Department and before referring proposals to Department of Expenditure. The proposal should clearly indicate the budget provision.
iv. Stipulated timeline for submission of proposals may be adhered to strictly. It may be noted that henceforth, delayed proposals will not be processed unless accompanied by a Delay Report containing reasons for delay, duly approved by the Administrative Secretary.
v. Holding of conferences/ workshops /seminars/ meetings etc. in Five Star Hotels is banned except in case of bilateral/ multilateral official engagements held at the level of Minister-in-Charge or Administrative Secretary with foreign Government or international bodies of which India is a Member. Any deviation in this regard should be referred to the Department of Expenditure with adequate justification.
6. General Instructions: While referring the cases of Conferences etc., whether domestic or international, to Department of Expenditure, following may be strictly adhered to:
vi. Ministries/Departments shall not resort to seeking ex post- facto approval on the proposals since they are liable to be rejected. Hence, adequate advance planning and obtention of all requisite approvals/ clearances is emphasized. 7. Notwithstanding the enhancement in the prescribed expenditure ceiling, all Ministries/ Departments shall ensure utmost economy in public expenditure.
8. This is in supersession of Department of Expenditure’s earlier instructions on the subject cited above issued vide following O.Ms No.:
i) 19(9)/E.Coord/2011 dated 5th March, 2015 ii) 19(9)/E.Coord./2012 dated 12th July, 2012 iii) 19(9)/E.Coord./2012 dated 13th September, 2011 iv) 7(1)/E.Coord/2010 dated 13th September, 2010 v) 7(1)/E.Coord/2010 dated 31st May, 2010 vi) 7(5)/E.Coord/2002 dated 28thMay, 2003
9. These instructions will come into operation with immediate effect.
In order to regulate foreign visits of Government of India officers and delegations and to make these visits more effective, the existing sets of guidelines/ instructions on the subject have been comprehensively reviewed. The revised guidelines, as follows, are hereby circulated for strict compliance by all Ministries/ Departments:-
1. Ministries/Departments shall upload the data related to foreign visits on the online Foreign Visit Management System (FVMS) which has been developed and can be accessed at the URL notified at the Department of Expenditure website. Each Ministry/ Department has been provided with an user ID and Password for this purpose. 2. To optimize the outcome from foreign tours of officers, each Ministry/Department shall prepare a Quarterly Rolling Plan (QRP) of proposed programmes/ visits for the next 3 months. Such a QRP will be uploaded on the
[Ministry of Finance DoE O.M. No. F No. 4(4)/E.Coord/2015, dated 05.01.2016] Sub:- Instructions for processing foreign visits of officers of the Government of India for approval of Screening Committee of Secretaries (SCoS).
FVMS and will be reviewed every month with one additional month being’ added to it. Only the essential foreign visits which cannot be avoided may be included.
3. The level of officers and the strength of the delegation be worked out keeping in view factors such as expertise and manpower available with our Missions abroad, leveraging modern technology of tele-conferencing or video conferencing, etc. so as to keep the delegation size to the bare minimum. In respect of objectives that can be achieved through exchange of letters, tele/ video conferencing or representation from our Missions abroad, no foreign visit need be undertaken.
4. Duration of the visit shall also be kept to the absolute minimum. The administrative Secretary shall ensure in every case, that officers of appropriate functional level dealing with the subject are sponsored/ deputed instead of those at higher levels.
5. Foreign visits shall not exceed 05 working days. Any delegation for foreign travel (irrespective of the level of officers), exceeding 05 working days or 05 members, shall be placed before the SCoS for approval.
6. No officer shall undertake more than 04 official visits abroad in a year. For visits exceeding 04 by Secretary/equivalent, proposal shall be submitted for approval of the Prime Minister through SCoS. For visits exceeding 04 by officers below Secretary level, proposal shall be submitted to SCoS for approval. Ministries/Departments shall make efforts to ensure that at least two to three officers at appropriate levels are trained and made adept on concerned subjects so as to avoid repetitive visits of the same officers.
7. Participation of officials in international fairs/exhibitions/workshops and conferences shall be discouraged. If considered essential, only the officer directly dealing with the subject shall be deputed. In such international events, if required to do so, a coordinated presence and projection of ‘Brand India’ should be attempted instead of individual Departments/ Ministries setting up individual stalls. For this purpose, depending on the nature of the exhibition, a nodal Department should be identified to take the lead in consultation with the Ministry of External Affairs.
8. In an outgoing Indian delegation, there need not be any Ministry of External Affairs’ official from India. Instead, services of the Indian Mission situated in the destination country could be utilized. Also, the practice of mobilization of personnel by the host Mission from other Missions situated in other countries should not be resorted to. For any exceptional requirements, prior approval of the Cabinet Secretary should be obtained. 9. Secretaries to Government shall travel abroad only when their presence is required and no one else can be deputed instead. 10. Secretaries shall not undertake any foreign visits during the Parliament Session unless it is absolutely unavoidable. 11. The Minister and the Secretary shall not, normally, be away from the headquarters at the same time. If, however, both are required to be deputed abroad, the necessity for deputing the Secretary at the same time as the Minister may be brought out clearly for consideration of Prime Minister through SCoS. 12. Proposals relating to foreign visits/deputation abroad of officers of the rank of Secretary and Additional Secretary shall continue to be sent to SCoS except visit to SAARC countries (including Myanmar). 13. The proposals for the visit to SAARC countries (including Myanmar) will be decided by the Ministries concerned in consultation with their Financial Advisers (FAs). However, proposals of foreign tour of Secretary accompanying the Minister to SAARC countries will require to be submitted to the SCoS for approval. 14. In respect of foreign visits of officers, all cases which require approval of the SCoS shall be submitted to Department of Expenditure after obtaining the approval of competent authority viz. Minister-in-Charge with the concurrence of FA. 15. Composite delegation led by Secretary/Additional Secretary comprising officers of the level of Joint Secretary and below including non-officials (visiting at Government cost), is to be submitted for SCoS approval. The proposal shall not be split and details of the entire delegation shall be sent to the SCoS. 16. Visits of officers of Public Sector Undertakings (PSUs)/Autonomous Bodies (ABs) are exempted from SCoS procedure unless they form part of a composite delegation from the administrative Ministry. 17. Expenditure on the foreign visit of officers of Ministries/Departments shall be borne by Government only, even if the visit of the officer
(s) is in his capacity as ex-officio member of PSUs/ABs or otherwise, and in connection with affairs of PSUs/ABs. Any proposal for relaxation in this regard shall be referred to Secretary (Expenditure). 18. Visit of non-officials at Government cost will require approval of PM. Their visits are to be routed through SCoS only if they form a part of a composite delegation. In other cases, the PM is to be approached (through PMO) by the administrative Ministry directly. 19. There shall be no objection in accepting international air travel costs and hospitality from an international body of which India is a member or the visit abroad is covered under bilateral/multilateral agreement or under a regular exchange programme. The terms and conditions on deputation shall not be supplemented with the terms and conditions on deputation offered by the Government of India viz, the mode and class of travel. Payment of cash allowance and other allowances including local travel and stay in hotel would be as per the terms offered by the foreign Government/ sponsors. 20. Invitations received directly by the officers by virtue of expertise in a particular field and where no particular Government of India business is to be transacted will be treated as personal visits. Such visits in respect of Additional Secretary and above level officers require SCoS approval. The officer would have to take leave for the period of such visits and such visits are not to be undertaken at government costs. 21. Proposals shall be submitted along with deputation proforma containing all relevant details (including political clearance from MEA and FCRA clearance from MHA, if required). Only those proposals are to be referred to SCoS where funds are available to bear the expenditure on the foreign visit. 22. Proposals, complete in all respects, seeking approval of SCoS shall be submitted to Department of Expenditure 15 days prior to departure date of delegation. 23. Deputation abroad of officers of the level above Director upto Joint Secretary will be decided by Ministries/Departments, under delegated powers, in consultation with their FA and with the approval of the Minister-in-charge. Foreign visits of officers upto the level of Director and equivalent will be decided by the administrative Secretaries in consultation with the concerned FA. 24. Deputations of officers upto the level of Joint Secretaries in Ministries/Departments and officials from PSUs/ Autonomous Bodies, etc. shall also be regulated in accordance with the spirit of these guidelines.
S. No. Level of Officers Reimbursement to be made per month (In Rs.) 1. Secretary/Secretary equivalent As per actual 2. Additional Secretary/ Additional Secretary equivalent Rs.1100 3. Joint Secretary/Joint Secretary equivalent Rs.850 4. Director/ Deputy Secretary/ Under Secretary/ Section Officer or equivalent Rs.500
25. The leader of the delegation shall upload the tour report in the requisite format on FVMS and also submit the same to the Minister containing, inter-alia, the major achievements from the tour and post-visit outcomes. A copy of the report shall also be marked to Department of Expenditure and Ministry of External Affairs. 2. These instructions are in supersession of all earlier instructions on the subject. 3. This issues with the approval of Finance Minister.
[Ministry of Finance DoE O.M. No. F No. 25(12)/E.Coord-2018, dated 03.04.2016] Sub:- Reimbursement in respect of Newspapers purchased/ supplied to officers at their residence-guidelines regarding.
Department of Expenditure, Ministry of Finance, vide order no. 1(24)/E. IIA/96 dated 13th September, 1996, had issued guidelines on the subject cited above. It has been felt that these guidelines are dated and need to be updated. It has therefore, been decided that in place of the existing practice of getting monthly reimbursement of newspaper on production of newspaper bills, reimbursement for newspaper may be made at the rates mentioned below based on the certification given by the entitled officer:
2. A certificate as per the Annexure, to the effect that expenditure has been incurred on newspaper shall be provided by the officers on half yearly basis to the office for reimbursement.
BANQUET RATES Function Rates Buffet Lunch Rs.950 Buffet Dinner Rs.950 Sit down lunch Rs.950 Sit down dinner Rs.1050 Cocktail Rs.575
3. This issues in supersession to all earlier guidelines of Department of Expenditure on the subject. 4. The orders will be effective with immediate effect.
The undersigned is directed to refer to the Department of Expenditure O.M. No. OM No. 7(1)/E.Coord/2014 dated 29-10-2014 on the subject mentioned above whereby a ban has been imposed on holding meetings and conferences at Five Star Hotels except in case of bi-lateral / multi-lateral official engagements which are held at the level of Minister-in-Charge or Administrative Secretary with Foreign Governments or International Bodies of which India is a Member.
2. A number of references from various Ministries are being received where in view of the nature / level of international engagements as also availability of venue for such meetings, official engagements are proposed in Five Star Hotels and such meetings include extension of hospitality in the form of Lunch/ Dinner etc.
3. In this context, it has been decided to extend rates as fixed by MEA for Lunch/ Dinner as follows:-
4. The Administrative Secretary in consultation with the Financial Advisor would need to exercise utmost discretion and ensure that the above ceiling is adhered to keeping in view the austerity instructions contained in Department of Expenditure OM No. 7(1)/E.Coord/2014 dated 29-10-2014 and Cabinet Secretary’s D.O. No. 213/1/2/2015- CA.IV dated 11-02-2015 for strict compliance.
5. This issues with the approval of Secretary (Expenditure).
[Ministry of Finance DoE O.M. No. F No. 7(3)/E-Coord/2013, dated 06.05.2015] Sub:- Economy in expenditure — serving of refreshments during meetings etc.
S. No. Item Ceiling (Rs.) 1. Tea + Snacks Rs.200/- 2. High Tea Rs.500/- 3. Lunch / Dinner Rs.750/-
The undersigned is directed to refer to the Department of Expenditure O.M. No. 7(2)E-Coord/03 dated 25.3.2004 on the subject mentioned above whereby the ceiling of Rs. 150/- per head was fixed for serving refreshment/working lunch during meetings/seminars/conferences.
2. A number of proposals have been received from various Ministries/Departments seeking relaxation of the above ceiling.
3. The matter has been re-examined and it has been decided to revise the ceiling of Rs. 150/- per head for serving refreshments/working lunch during meetings/seminars/conferences etc. in the following manner —
4. The Administrative Secretary in consultation with the Financial Advisor would need to exercise utmost discretion while deciding expenditure on above account keeping in mind economy in expenditure and adherence of financial rules/ norms/propriety.
5. This issues with the approval of Secretary (Expenditure). [Ministry of Road Transport and Highways O.M. No.RT-23013/8/2022-T dated 08.07.2024]
Sub:- Process for scrapping of Govt. vehicles older than 15 years. The undersigned is directed to refer to this Ministry’s OM of even no dated 17.12.2022 wherein the mechanism for scrapping of Government-owned vehicles through e-auction on Metal Scrap Trade Corporation Limited (MSTC) portal was proposed and to state that in order to facilitate seamless scrapping of such vehicles, the e-auction platforms developed by Metal Scrap Trade Corporation Limited (MSTC), a Mini Ratna Company-I under the administrative control of Ministry of
[Ministry of Finance DoE O.M. No. F No. 7(3)/E-Coord/2013, dated 06.05.2015] Sub:- Economy in expenditure — serving of refreshments during meetings etc.
Steel, and the Forward Auction portal developed by Government e-Marketplace (GeM) under the aegis of Ministry of Commerce and Industries, may be used to conduct e-auction of such vehicles.
2. Registered Vehicle Scrapping Facilities (RVSFs) which have been commissioned as per provisions of MoRTH notified vide GSR 653(E) dated 23rd September 2021 and its amendments shall only be allowed to participate in the auction. This would support operations of existing RVSFs by providing them with a base volume of end-of-life vehicles and would also encourage private investment in establishment of new RVSFs.
3. The details of the proposed mechanism for scrapping of Government-owned vehicles through e-auction on MSTC and GeM portals are provided in Annexure.
4. The mechanism specified in the Annexure is issued in supersession of the mechanism issued vide OM dated 17.12.2024. 5. This issues with the approval of the Competent Authority.
Proposed mechanism for e-auction of Government-owned vehicles through MSTC and GeM Portal Union/ State Government to use the portals developed by Metal Scrap Trading Corporation (MSTC) and Government e-Marketplace (GeM) i.e. the auction agencies, for e-auction of condemned vehicles to RVSF. In order to expedite the scrapping of condemned vehicles, Union/ State Governments may directly engage with these auction agencies to conduct e-auction. The detailed procedure for eauction of vehicles through the portals of the auction agencies is provided below:
1. Union Ministries/Departments and State Governments to share details of condemned vehicles (including vehicle type, model, vintage, image, etc.) with the auction agency. 2. Union Ministries/Departments and State Governments to conduct valuation of vehicles through valuers appointed by them or empaneled by the auction agency and finalize the reserve price and tolerance %. 3. Union Ministries/ Departments and State Governments or the auction agency to enter reserve price and associated tolerance % into the respective portal before the launch of e-auction. 4. Auction agency to support the Union Ministries/Departments and State Governments in forming the e-auction lots based on vehicle details, location of vehicles etc. and in developing an e-auction catalog. Auction notification containing details of e-auction starting date, list of vehicles, location, ownership etc. will be sent to RVSFs. Such scrapping is to be done in accordance with the procedure as prescribed in Motor Vehicles (Registration and Functions of Vehicle Scrapping Facility) Rules 2021. 5. e-Auction is then launched on the auction portal. 6. Prospective bidders would be allowed to conduct on-site inspection of vehicles to assess fair value of the e-auction lot. High quality images may be included in auction catalog to reduce the requirement of physical inspection since the RVSFs may not have enough capacity to conduct physical inspection over a short period of time. 7. Interested bidders to deposit a pre-bid earnest money deposit (EMD) or Standing Security Deposit, as prescribed by the auction agency, to become eligible for bidding. After depositing EMD or Standing Security deposit, bidders to submit their bid on the auction portal. 8. e-Auction is to be closed at a pre-determined time. An e-auction is deemed successful if the highest bid value is more than the reserve price or within the tolerance threshold and is cancelled if the highest bid is lower than the tolerance of reserve price set by the seller. If an e-auction is cancelled, then the Competent Authority may put up the lot for re-auction after re-fixing the reserve price based on market response. 9. Auto-generated notification is sent to the highest bidder and the seller. 10. Highest bidder (RVSF) would then transfer the bid amount to the auction agency or the seller, as per the terms in the e-auction catalog. Auction agency to issue a digitally signed Delivery/Sale Order upon confirmation of payment. 11. Highest bidder (RVSF) to pick up the vehicles for scrapping and hand over a ‘Certificate of Deposit’ to the seller through the Vahan RVSF module as per the process specified in rule 10 sub-rule 1 of GSR 653 (E) dated 23rd September 2021 and its amendment vide GSR 695 (E) dated 13th September 2022. 12. De-registration of vehicles to be done by RVSF as per the process specified in rule 10 sub-rule 1 of GSR 653 (E) dated 23rd September 2021 and its amendment vide GSR 695 (E) dated 13th September 2022. 13. If the bid amount was transferred by the RVSF to the auction agency, the auction agency shall further transfer the bid amount to Union Ministries/ Departments and State Governments along with the ‘Certificate of Deposit’.
DFPR 1978 DFPR 2024 Rule-1 (Short title and commencement Rule-1 Rule-2 (Power to Relax) Rule -2 Rule-3 (Definitions) Rule-3 (Definitions) Rule-4 (General Limitation on power to sanction expenditure) Shifted as Rule 5 Rule-5 (Residuary Financial Powers) Shifted as Rule-6 Rule-6 (Effect of sanction) Shifted as Rule-7 Rule-7 (Provision of funds by Parliament) Shifted as Rule-4 Rule – 8 (Primary units of Appropriation) Rule-8 Rule -9 (Allotment of Funds) Rule -9 Rule -10 (Appropriation and Re-appropriation – General Restrictions) Rule 10 Rule -11 (Creation of posts) Deleted Rule - 12 (Abolition of posts) Deleted Rule-13 (Powers of subordinate authorities) Shifted as Rule -12 Rule-14 (Head of Office) Deleted Rule-15 (Insurance of Government Property) Shifted as Rule 14 Rule-16 (Delegation of Powers to incur expenditure) Deleted Rule-17 (Remission of disallowances by audit and writing off of overpayments made to Government servants Shifted as Rule -15 Rule-18 (Expenditure on schemes or projects) Shifted as Rule-16 Rule-19 (Power to release funds) Deleted Rule-20 (Grants and Loans) Shifted as Rule-17
CONCORDANCE TABLE
DFPR 1978 DFPR 2024 Rule-21 (Indents, contracts and purchases) Shifted as Rule-11 Rule-22 (Trading Operations) Shifted as Rule-18 Rule-23 (Payment of commutation money) Deleted Rule-24 (Sale, etc., of public buildings Shifted as Rule-19 Rule-25 (Communication of sanctions to Audit) Shifted as Rule – 20 Rule-26 (Repeal and Savings) Shifted as Rule-21 Schedule I to VII Deleted