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Para 9.3 - Hiring NGOs | KartavyaDesk

Consultancy Manual

Original Rule Text

9.4 Selection of Non-governmental Organizations (NGO) 1. Non-governmental organizations (NGOs, not-for-profit organisations) may be hired for Consultancy/ NC Services, if they express interest and/ or if the Procuring Entity finds their qualifications satisfactory. Assignments which emphasize experience in and bonding with grassroot historically disadvantaged communities, e.g., experience in community participation and in-depth local knowledge are typically attributed to NGOs and short lists may comprise NGOs entirely. In this case, QCBS should be followed, and the evaluation criteria of proposals should reflect the NGO-unique qualifications, such as the following:

What This Means

Para 9.3 of the Manual for Procurement of Consultancy Services deals with hiring Non-Governmental Organizations (NGOs) for consultancy or Non-Consultancy (NC) services. It basically says that government departments can hire NGOs if the NGOs are interested and the department thinks they're qualified. This is especially relevant when the project needs someone with experience working with local communities, particularly those that have historically faced disadvantages. Think of projects that require community participation or deep understanding of local issues – NGOs are often a good fit for these.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

  • •NGOs (non-profit organizations) can be hired for consultancy or NC services.
  • •Hiring is possible if the NGO expresses interest and the procuring entity finds them qualified.
  • •NGOs are particularly suitable for assignments requiring grassroots experience and knowledge of disadvantaged communities.
  • •QCBS (Quality and Cost-Based Selection) method should be used for evaluation.
  • •Evaluation criteria should consider NGO-specific qualifications (e.g., community participation experience).

Practical Example

The Ministry of Rural Development needs a consultant to assess the impact of a new sanitation program in several villages in Bihar. They decide that an NGO with experience in community mobilization and local knowledge would be ideal. Three NGOs express interest: 'Gram Vikas Samiti', 'Jan Jagriti Manch', and 'Seva Kendra'. The Ministry uses the QCBS method to evaluate their proposals. Gram Vikas Samiti scores highest because of their extensive experience working with similar communities and their detailed understanding of the local context. They are awarded the consultancy contract for ₹50 lakhs.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

Can we directly nominate an NGO for consultancy work?▼
While direct nomination isn't explicitly mentioned, the rule emphasizes the NGO expressing interest and the procuring entity finding their qualifications satisfactory. A transparent selection process, preferably using QCBS, is recommended.
What is QCBS and why is it important for NGO selection?▼
QCBS (Quality and Cost-Based Selection) is a method that considers both the quality of the proposal and the cost. It's important because it ensures that the best value for money is achieved while also prioritizing the expertise and experience of the NGO.
What kind of projects are best suited for hiring NGOs as consultants?▼
Projects that require in-depth local knowledge, community participation, and experience working with historically disadvantaged communities are particularly well-suited for NGOs.
Does this rule apply to all government departments?▼
Yes, this rule is part of the Manual for Procurement of Consultancy Services, which generally applies to all government departments and agencies.
What if no NGOs express interest in a particular consultancy project?▼
The procuring entity may need to re-advertise the opportunity, broaden the scope of the search, or consider other types of consultants if no NGOs express interest or meet the required qualifications.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Test Your Knowledge

Question 1 of 3

According to Para 9.3 of the Manual for Procurement of Consultancy Services, under what conditions can a Procuring Entity hire a Non-Governmental Organization (NGO) for consultancy services?

Related Rules

Para 8Manual for Procurement of Consultancy Services, 2025 - Para 8 - Chapter 10 - Annexure 18Para 9Manual for Procurement of Consultancy Services, 2025 - Para 9 - Chapter 10 - Annexure 18Para 1.10.2Manual for Procurement of Consultancy Services, 2025 - Para 1.10.2 - Chapter 1Para 1.11Manual for Procurement of Consultancy Services, 2025 - Para 1.11 - Chapter 1Para 1.13Manual for Procurement of Consultancy Services, 2025 - Para 1.13 - Chapter 1

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