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Para 5.5.6 - Bid Amendments | KartavyaDesk

Consultancy Manual

Original Rule Text

5.5.6 Withdraw/ Amendments / Modifications to Bids by Bidders The bidder, after submitting its bid is permitted to substitute/ alter/modify it, superseding earlier bid, so long such revised bid is uploaded/ received duly sealed and marked like original bid, up to the bid submission deadline. Resubmission of a bid shall require uploading of all documents, including financial bid afresh. The system shall consider only the last bid submitted as the valid bid. The bidder may withdraw his bid before the bid submission deadline, and it shall be marked as withdrawn and shall not get opened during the Bid opening. Any such action after that deadline is not permitted. Withdrawal/ amendment/ modification/ alteration/ impairment/ derogation of a bid, in any respect, by its bidders between the deadline for submission of bids and expiration of the period of bid validity, his bid security/ EMD shall be forfeited besides imposition of any other punitive remedy available to the procuring entity. In such cases, tender evaluation shall be proceeded with in terms of para 8.2.6-3) below.

What This Means

Para 5.5.6 of the Manual for Procurement of Consultancy Services deals with how bidders can change or withdraw their bids. Think of it like submitting an application – you can revise it as many times as you want before the deadline. You can completely replace your old bid with a new one, or just make changes. The important thing is that the system will only consider the very last bid you submitted before the deadline.

However, once the deadline passes, you're locked in. You can't change your bid, and you can't withdraw it without facing consequences. If you try to back out or alter your bid after the deadline but before the bid's validity period expires, you'll lose your bid security (EMD) and might face other penalties. This rule ensures fairness and prevents bidders from manipulating the process after seeing other bids.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

  • •Bidders can substitute, alter, or modify their bids before the submission deadline.
  • •The last bid submitted before the deadline is considered the valid bid.
  • •Bidders can withdraw their bid before the submission deadline without penalty.
  • •Withdrawal or modification after the deadline results in forfeiture of bid security/EMD and potential penalties.
  • •Tender evaluation proceeds as per para 8.2.6-3 if a bid is withdrawn or modified after the deadline.

Practical Example

M/s. Innovative Solutions initially submitted a bid of ₹50 lakhs for a consultancy project on January 15th, with a bid submission deadline of January 31st. On January 25th, after reviewing their cost estimates, they realized they had underestimated certain expenses. They revised their bid, increasing it to ₹55 lakhs, and uploaded the revised bid before the January 31st deadline. The system will consider only the ₹55 lakhs bid. However, if Innovative Solutions tried to withdraw their bid on February 5th (after the deadline), their EMD of ₹2.5 lakhs would be forfeited, and they might face further penalties. In another scenario, if M/s. Creative Designs submitted a bid but withdrew it on January 28th, before the deadline, their bid would not be considered, and they would not face any penalties.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

What happens if I submit multiple bids before the deadline?▼
Only the last bid you submitted before the deadline will be considered. Make sure your final submission is complete and accurate.
Can I withdraw my bid after the deadline if I realize I made a mistake?▼
No, withdrawing your bid after the deadline will result in forfeiture of your bid security/EMD and potentially other penalties.
What does 'bid security/EMD' mean?▼
Bid security, also known as Earnest Money Deposit (EMD), is a sum of money that bidders are required to submit along with their bid. It serves as a guarantee that the bidder will not withdraw or modify their bid after the deadline.
If my EMD is forfeited, can I still participate in future tenders?▼
Forfeiture of EMD might affect your eligibility for future tenders, depending on the specific terms and conditions of those tenders. Check the tender documents carefully.
What is para 8.2.6-3 and how does it relate to this rule?▼
Para 8.2.6-3 outlines the procedure for evaluating tenders when a bidder withdraws or modifies their bid after the deadline. It specifies how the procuring entity should proceed with the evaluation process despite the bidder's actions.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Test Your Knowledge

Question 1 of 3

According to Para 5.5.6 of the Manual for Procurement of Consultancy Services, until what point in time is a bidder permitted to substitute their submitted bid with a revised version?

Related Rules

Para 8Manual for Procurement of Consultancy Services, 2025 - Para 8 - Chapter 10 - Annexure 18Para 9Manual for Procurement of Consultancy Services, 2025 - Para 9 - Chapter 10 - Annexure 18Para 1.10.2Manual for Procurement of Consultancy Services, 2025 - Para 1.10.2 - Chapter 1Para 1.11Manual for Procurement of Consultancy Services, 2025 - Para 1.11 - Chapter 1Para 1.13Manual for Procurement of Consultancy Services, 2025 - Para 1.13 - Chapter 1

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