Para 6.6 — CAM
Original Rule Text
6.6 TRANSFER OF BALANCES FROM PF ACCOUNT
6.6.1 In respect of transfer of a subscriber from one PAO to another within same or to a different Ministry, the transfers done manually will be settled by issue of Category ‘C’ cheque "Government Account-Not payable in cash". The cheque will be drawn in favour of the Pay and Accounts Officer in whose payment control the Government servant has been transferred by (-) crediting major head "8009- State Provident Funds".
6.6.2 The transfer of PF balances of a subscriber’s account from one PAO to another due to transfer of the subscriber, would not be accompanied by the original ledger folio/ card maintained by the PAO. All the copies of ledger folios/cards shall be appended, duly attested by the Pay and Accounts Officer which will, inter alia, include following details-
(i) Closing balance as on 31st March of the preceding financial year including interest on that date and any other amounts creditable to PF but not payable in cash;
(ii) Month wise subscriptions and repayment of temporary advance etc. credited to the GPF/CPF account, during the relevant months of the current year;
(iii) Balance at the end of the relevant month, that should be equal to the cheque amount;
(iv) Details of temporary advance and withdrawals during the preceding years and the current year, or a certificate for 'nil' drawing, as the case may be; and
(v) Closing balance of the account as on 31st of March, in the preceding financial years.
6.6.3 Online GPF module: After introduction of on-line GPF module on PFMS transfer of GPF balances where both the PAOs are enrolled for working in GPF module will be transferred by System generated Transfer Entries instead of issue of cheque Intermediary Head 8797 – Exchange Account” will be used for this purpose. In such cases, system will propose two transfer entries in old PAO and new PAO as per following:
Old PAO 8009 - State Provident Funds (-) Credit 8797 - Exchange Account Credit New PAO 8797 - Exchange Account (-) Credit 8009 -State Provident Funds Credit
6.6.4 The process of transfer by old PAO will not be completed until accepted by the new PAO.
6.6.5 If there are any missing debits/credits, such details should also be furnished. The Pay and Accounts Officer transferring the balances will however be responsible for taking necessary action to trace out missing credits / debits, and to pass on the same to the new Pay and Accounts Officer.
What This Means
This para governs the transfer of GPF balances when a government servant moves from one PAO to another, whether within the same Ministry or to a different one. Manual transfers are settled by issuing a Category 'C' cheque (Government Account) in favour of the receiving PAO, with a minus credit to Major Head '8009 - State Provident Funds.' The transfer does not include the original ledger folio; instead, attested copies are sent with details including: closing balance as of March 31 with interest, month-wise subscriptions and advance repayments for the current year, balance at the end of the relevant month, details of any outstanding advances, and the subscriber's nomination details. The receiving PAO opens a new ledger folio with verified opening entries.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1GPF balance transfers between PAOs use Category 'C' cheques (Government Account) for manual transfers
- 2The original ledger folio is not sent - only attested copies with specified details
- 3Transfer details include: March 31 closing balance with interest, monthly subscriptions, advance repayments, outstanding advances, and nomination details
- 4The minus credit goes to Major Head 8009 (State Provident Funds)
- 5The receiving PAO opens a new ledger folio with verified opening entries
Practical Example
An officer is transferred from the Ministry of Agriculture (PAO-1) to the Ministry of Commerce (PAO-2). PAO-1 prepares attested copies of the GPF ledger folio showing: closing balance of Rs 12 lakh as of March 31 including Rs 40,000 interest, monthly subscriptions of Rs 10,000 from April to September, Rs 2 lakh outstanding advance with recovery details, and the officer's nomination in favour of her spouse. PAO-1 issues a Category 'C' cheque to PAO-2 for the total GPF balance with a minus credit to Major Head 8009. PAO-2 receives the cheque and attested copies, opens a new ledger folio, and enters the opening balance after verification.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Is the original GPF ledger folio sent during transfer?▼
What accounting head is used for GPF transfers?▼
What details must accompany the GPF balance transfer?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.